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- 5.1 What new records may be created by electronic signature technology? and 5.2 How do agencies determine which of these electronic signature records to retain?
The e-signature proposed does not create new types of records. It does add new data elements to existing records and create new associations between existing file series, but in this case the file series involved have been reviewed and no changes to existing retention and access policies are necessary. - 5.3 Transferring electronic signature record material from contractors to agencies.
Not applicable. - 5.4 When must an agency modify its records schedule to cover electronic signature records?
No modification to the record schedule is necessary, as new records are not created by this e-signature, the e-signature itself requires no change to retention periods, and the e-signature does not significantly change the character of the record. - 5.5 Special considerations relating to long-term, electronically-signed records that preserve legal rights.
The e-signature proposed does not depend on technologies or formats which are likely to become obsolescentobsolete. The e-signature, it's associated audit trails, and the receipt are all stored as human readable text in relational database tables. - 5.6 NARA requirements for permanent, electronically-signed records.
These are not permanent records, but, note that the receipt, which is stored as part of the e-signature, does contain the printed name of the signer as well as the date when the signature was executed.
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