seaLandings Frequently Asked Questions

Why haven't I received a return receipt yet?

Sometimes our server goes down momentarily and receipts are not immediately sent out.  If you haven't received a receipt by the end of the day and you've attempted one re-send of your transmission file, please contact NMFS staff suja.hall@noaa.gov or 907-586-7462; larry.talley@noaa.gov or 907-586-7512 and notify them that receipts are not being sent.  Our programmers monitor the mail processor regularly. 

What does it mean when my receipt says the report I submitted is already in the database as a submitted report? 

If a user submits a single report more than once, the receipt will notify users that the report is already in the database as a submitted report.  No further action is needed on the user's end; this message is only meant to notify the user that the report has already been submitted in case they meant to send a different report.  In the latest version, this error message will not occur to reduce confusion among the fleet. 

How do I know if my seaLandings version is the most current?

If you open your seaLandings program and go to Help...About - it should show Release 4.40 Build 6000

How do I delete duplicate reports?

Please email suja.hall@noaa.gov if you've transmitted the same data in more than one report. If you've already contacted Suja and told her about the duplicate report, you should delete that report from C:\program files\sealandings\reports. In the reports folder, right-click on the duplicate report and delete it. That report will no longer be visible when you navigate to File...Open in seaLandings. 
NOTE: Deleting reports on your end does not delete it on NMFS' end.  It takes a NMFS staff member to back the data out of the eLandings database. 

Which management program should I use?

Management program is a required field when reporting daily reports.  A list of programs with explanations of when they should be listed can be found below.

AFA:  Any AFA vessel that targets pollock and uses pelagic trawl gear in the Bering Sea should mark AFA as the management program.  Management program ID is required for AFA vessels:  list 200 for CPs and 300 for motherships. 

A80:  Vessels that participate in the Amendment 80 limited access or Amendment 80 cooperative fisheries should select A80 as management program. 

1. A mothership that processes fish from an Amendment 80 limited access vessel or an Amendment 80 coop should also select A80 as management program. 
2. A mothership that processes fish from an open-access or BSAI limited access vessel should select OA as management program. 
3. A mothership that processes fish from a CDQ vessel should select CDQ as management program. 
4. If an Amendment 80 vessel is fishing their Sideboards in the Gulf of Alaska, they should select OA as the management program.
5. An Amendment 80 vessel should also select A80 as their management program whenever their bycatch comes off an Amendment 80 quota.

CDQ: Vessels fishing CDQ quotas should always select CDQ as the management program. A Management Program ID is also a required entry as each CDQ program has a different ID number.

OA: When a vessel is fishing open access or in the parallel fishery, even if they are in state waters while participating in parallel fisheries. Parallel fishing is inside 3 miles under a Federal opening. A mothership that processes fish from an open-access vessel should mark OA.

RPP:  Vessels that fish off a Rockfish Pilot Program quota should select RPP as management program.
NOTE: If they are fishing outside of areas 620 & 630 they should select OA as the management program. 
When their catch is not coming off a Rockfish Program quota, i.e. fishing their Sideboards, they should select OA or another applicable management program.  

SMPC: If a vessel fishes for cod in state waters, the crew should choose SMPC as management program. One exception is when their catch is coming off their CDQ quota, in which case they should mark CDQ as management program. SMPC should not be marked when a vessel is participating in the parallel fishery, even if that vessel is in state waters. SMPC should only be marked when Federal fisheries are closed. One example is when a vessel is fishing for state cod in the Aleutian Islands or Gulf of Alaska.

Note: You should also report AISWW as Special Area when your vessel is fishing in the Aleutian Islands state waters for cod when the Federal fisheries are closed. AISWW should not be marked when fishing in parallel waters.

How do I edit existing reports?

A user can edit any report after all receipts have been processed for that report provided no more than 90 days have passed since the report was submitted.
You will receive an error message if you attempt to edit a report whose receipt has not yet been processed.

1. Go to File...Open and choose the report you wish to edit. 
2. Make and save corrections.
3. Transmit the report to elecrep@noaa.gov so our database gets updated with your changes. 
4. If you need to edit a report that is older than 90 days, contact Suja Hall at 907-586-7462 or suja.hall@noaa.gov and she will unlock the report for you.
   

Does submitting a report more than once duplicate data in NMFS' database?

No.  When you submit a single report more than once, the new version overwrites the old version in NMFS' database.  The only way that data becomes double-counted in NMFS' database is when users enter the same data in different reports and transmit both reports to NMFS.   

Why can't I enter dusky rockfish in my production reports anymore?

Dusky rockfish codes changed effective January 1, 2008.  Species code 154 is no longer valid, the latest version of eLandings will not allow the use of species 154. 
  Dusky rockfish has been broken down into two separate species:

• Species code 172:  Dusky rockfish (formerly light dusky rockfish)
• Species code 173:  Dark rockfish (formerly dusky rockfish) 

If your program still allows you to enter species code 154, you are working with an outdated version of the seaLandings program and should contact suja.hall@noaa.gov or call her at 907-586-7462 so she can get the most current version sent to you.

What are my logbook requirements?

If crews are submitting daily production reports, they are no longer required to complete the bottom section of their logbook which includes products, discards, and cumulative catch.  Enforcement and Coast Guard staff are in agreement with this waiver and they are training new staff on this policy in their Fish Schools.  The top tow section of logbooks should still be filled out.  Please write eLandings in the bottom section of your logbook if you chose to discontinue filling out the product and discard section.  You may still enter products and discards if you choose. 

How do I get more report numbers?

When the seaLandings program is low on report numbers, the user receives more report numbers when they send a transmission file to elecrep@noaa.gov and process that return receipt.  If the user runs out of report numbers and does not receive more report numbers after they process their return receipt, please email suja.hall@noaa.gov and she will help them get more report numbers.
 

I forgot my user ID and password.

If you forget your user ID or your password you can contact suja.hall@noaa.gov or call 907-586-7462. You can always contact your home office who should have a copy of your registration on file.
If you've forgotten your password but have Internet access, you can go to http://elandings.alaska.gov/ and scroll to the bottom of the page where it asks "Forget your password?" You will need to know your UserID and enter it so that your password can be emailed to you.

How can I change my password?

To change your password on your computer workstation, first make sure you contact suja.hall@noaa.gov (or if comfortable you can do this as an Admin user) and ask her to change it in the Agency Desktop. Then, open the seaLandings program but don't log in. Instead, go to Configuration....Users, click on the Reset Password button and enter your new password. Then you can click on File...Login and enter your user name and new password. Next you will need to go to Transmit...Reports, click on Transmit, save the file, attach it to an email addressed to elecrep@noaa.gov. Once you receive the return receipt, process it in seaLandings and your new password will be recognized in the system.
NOTE: If you change your password on the web, you'll also need to change it on your stand-alone client. If you change it on your workstation computer, you'll need to contact suja.hall@noaa.gov so it can be changed on NMFS end as well.

How do I transmit reports?

A report cannot be transmitted until it is saved. The day and time stamp are part of the file name so that users can locate specific transmission files.

1. Then go to Reporting...Transmit Reports.
   • Make sure the report you wish to transmit is check-marked in the far right column. 
2. Then click on the Transmit button only one time. 
   • Then click OK and close out of the Transmit Report box. 
3. Open your email client and attach the transmission file to an email addressed to elecrep@noaa.gov. 
   • Your transmission file is located in C:\program files\elandings\transmissions. 
4. You do not have to enter anything in the Subject line.
   • Send your email.
     

Can several reports be sent at the same time?

Yes.  You can send multiple reports at the same time.  When you go to Reporting...Transmit Reports, make sure all reports you wish to email are check-marked in the far right column. Then click on the Transmit button only one time.  When you attach the transmission file to an email, all reports should be contained in that single transmission file.