Agency Out of State Landing Data Entry

When a vessel lands fish out of state that has been caught in Alaskan waters they are required to submit an out of state landing report, call in a Vessel Departure Report, and Prior Notice of Landing to the ENF data techs, and complete a Washington state fish ticket. For IFQ fisheries, an IFQ permit holder needs to submit an IFQ report via eFISH to account for the IFQ offload.

How eLandings Staff data enter these reports in the eLandings Agency Web.

• Receive the out of state landing report emailed to Amy Hadfield

• Receive a corresponding fish ticket from Heidi Rutherford from the WA Dept. of Fish and Wildlife.

• Access the ALDERS IFQ report.

• It is very common for Washington tickets to be landed with pounds from multiple IFQ permit holders. We need to create multiple fish tickets if there were multiple IFQ permit holders on board. It is my understanding that the State of Alaska regulation requiring a unique CFEC permit for each IFQ permit holder does not apply to Washington deliveries.

• We will use the fish ticket number assigned to the WA ticket to create an Alaska ticket number. If the WA ticket is EA012345, the corresponding eLandings ticket should be WXX 012345, with the xx representing the last two digits of the current calendar year i.e. if its 2023 the ticket would be W23 012345, where as 2025 would be W25 012345.

  • Since you will often need to create multiple fish ticket numbers based on one Washington ticket number, I’ve found its easiest to either use the two leading zeros in the ticket number to change the number. So if most of the fish tickets are EA 008149, 008150, 008151 etc. If EA008149 had two fishers and three CFEC cards, I’d use W23 018149, W23 028149, and W23 038149. Alternatively, you could assign random numbers, but you’d need to keep track in a spreadsheet each year what’s been used.

• The ticket pounds are then split out based on what was reported for the IFQ permit holder on the out-of-state reports. Pounds should match the IFQ report and WA tickets.

• It is crucial to apply the statistical area %’s shown on the out of state reports to break out the pounds on the eLandings generated fish ticket.  

• A common mistake is to use the vessel owner as the permit holder. Compare the name reported with the Washington fish ticket to the NMFS Out-of-State Landings Reports and accurately reflects who made the IFQ Landings

  • In some year’s we’ve see all three of these reports to have different buyers. After speaking with ADF&G and NMFS, the registered buyer on the IFQ landing report should be used a the primary source for determining the buyer of the fish.

• After all the fish tickets have been entered, the Washington ticket and the Shoreside Processor Out of State Landings report should be bundled together and sent to Dave Loomis for ADF&G records.