2020 - April 21, 2020 eLandings Annual Training (Virtual/Online)

When: April 21, 2020, 9:00 am – Noon (approx.)

Meeting Information:

Presenters:

• Suja Hall, NMFS

• Brian Brown, NMFS

• Lara Erikson, IPHC

• Huyen Tran, IPHC

• Carole Triem, ADF&G

• Sara Villafuerte, Wostmann and Assoc.

• Claire Minelga, Wostmann and Assoc

Agenda

9:00 am

Introductions and Housekeeping:  Brian

• The eLandings System: Brian

  • eLandings Reporting System Overview

    • eLandings components

    • Landing & Daily Production reports

      • Management Program Modifier

    • Check-in/Check-out Report begins and closes your reporting window. 

    • Make sure that you are using the current forms by checking the expiration date on each form. 

• Operations and User Management

  • Operations Administration:  Carole

    • Add buying stations tenders, and custom processors. You must be an admin user to have this ability. 

    • See the link at the bottom of the PowerPoint to view the confluence page

  • Adding Custom Processing Operations

  • Add or edit a user - again you have to be an admin user. 

  • User Profile will allow you to edit your permit lines, number of decimals seen, number of stat area see, and update your contact information 

  • Grading and Pricing Templates allows you to automatically populate the grading and pricing page

• Data Extract Tool:  Carole

  • Data Extract Instructions

    • Data extract - The data extract only works with finalized landing reportings, (ie Initial submit reports will not be shown.)

      • There are two formats to download with, either .xml or .csv 

        • .CSV 

      • Instructions on how to do this step by step are available on the link above

        • Customization allows you to edit the format to your needs. 

        • It takes about 1-10 minutes to get the report, if it takes longer than 1 hour, contact eLandings user support at eLandings@alaska.gov

• eLandings COAR:  Carole

  • COAR

    • Commercial Operator's Annual Report ADF&G specific report 

    • Data Flow and COAR Code Sheet COAR Code Tables

    • COAR Statarea translation table COAR Statarea Table

    • Instructional downloadable videos COAR Videos

• Data Corrections:  Carole

  • Locked reports - Reports are locked at 90 days, past this window contact elandings@alaska.gov. You will either need to provide the landing report ID or the fish ticket number. You may also need to provide a reason why it needs to be unlocked. 

  • Duplicate and voided reports - You will send an email to eLandings@alaska.gov. Provide the LR number you want to delete, and if its a duplicate please provide the duplicate landing report number as well. If it is not a duplicate please provide a written explanation of why. 

  • Mass updates of salmon reports - send an email to elandings@alaska.gov. 

  • Data reconciliation - ADF&G does a regional reconciliation. 

• Observer Fees:  Brian

  • Observer Fees - Use this link to learn more about Observer fees, and observer fee status information. 

    • Email eLandings@alaska.gov if you don't see Observer Fees for IFQ populate immediately, or if you have other questions that you can't figure out alone. 

    • Vessels without FFPs are not subject to Observer Fees

    • 1.25% of ex-vessel value based on three years prior determine the Observer fees. Split 50/50 between the processing plant and owner/operator

    • Jan 15th is the date of invoice for the total fee liability from the previous year. You can use eFish to pay this. 

• Training Resources & User Support: Brian

  • Confluence

    • eLandings Training scenarios

  • IFQ support – Data Technicians  (800) 304-4846 option 1

  • elandings@alaska.gov 

  • Announcements within eLandings

  • eLandings FAQs

  • How to Get Help.pptx

   Reporting Resources:  All

  • NMFS Web Resources:  Brian  Electronic Reporting Resources

  • ADFG Web Resources:  Carole   Reporting Resources

  • IPHC Web Resources:  Lara https://iphc.int 

   Reporting Expectations:  All

  • How fisheries are managed with the data you provide

  • Timely upload and finalization of landing reports

  • Accurate average weights

  • Submission of signed copies of fish tickets to ADF&G

  • Personal Use/ADF&G; Subsistence Halibut/NOAA

10:30 am

Break for Short Q&A

10:45 am

• eLandings Reporting for IFQ:  Sara

  • IFQ landing reports

• IFQ/CDQ Landings:

  • IFQ/CDQ Reporting Requirements Review

• Manual Landing Report Procedures:  Sara

  • MLR's  ifqmanual.pdf

  • Product Transfer Report's PTR.pdf

• IPHC Reporting Requirements & Changes:  Lara or Huyen

  • IPHC logbooks 

  • Vessel clearances

  • IPHC website - https://iphc.int 

Questions and Comments
If you have questions or suggested agenda items for this workshop, please contact us at elandings@alaska.gov.