Proposed eSignature Meeting Schedule

Call on July 30
- Review this proposed schedule
- Review Stakeholder Grid (Due July 25)
- Reach agreement on pilots
- Understand to-dos under communications plan
- Introduction to the Alternative Analysis
Call on August 20
- Review e-signature alternatives
  - Tuna permit
  - NPS-like username/password
  - PKI or federated identity based
- Review Criteria for Alternative Analysis
Call on September 3
- ThinkTank Session on Alternatives Analysis
- Map e-signature alternatives to OMB assurance levels
- Likely Criteria
  - Risk Mitigation
  - Usability
  - Ease of Implemenation
  - Affordability
Call on September 17
- Review e-signatures Pilots for Risk Assessment
  - Pilot A (National Permit System)
  - Pilot B (Hawaii Long-line e-logbook)
  - Pilot C (Hawaii bottomfish e-logbook)
  - Pilot D (West Coast fixed gear e-logbook)
  - Pilot E (West Coast Federal e-logbook)
- Review Criteria for Pilot Evaluation
Call on October 1
- ThinkTank Session on Risk Assessment
  - Pilot Criteria
    - Legal/Policy Mandate (Y/N)--(i.e., Magnuson Reauthorization Act or NMFS regulation)
    - Executive Sponsorship (low, med, high)
    - Cycle Time Improvement (low, med, high)
    - Compliance Impact (Y/N) Can we manage fisheries according to our plan without the electronic transfer of data?
    - Volume of Transactions (low, med, high)
  - Level of Assurance
    - Category of Harm
    - Likelihood of Harm
- Discuss design for 10/15 and 10/29 to focus on business/implementation plan readiness for Hawaii non-commercial bottomfish logbook as a pilot
Call on October 15
- Think Tank Session on Risk Assessment (continued and redone for level of assurance)
  - Category of Harm
  - Likelihood of Harm
  - Map agreed-upon assurance level to NMFS e-signature "types" evaluated earlier in process
Call on October 29
- Share draft business plan template for Hawaii Longline Logbook E-Signature Risk Assessment with team to validate data and also ensure consistency with procedural directive to include elements such as:
  - "as is" process
  - demand for e-signatures
  - risk assessment
  - costs estimates
  - benefits estimates
  - benefit cost analysis
  - the new electronic process enabled by e-signatures including implementation requirements, including:
    - Technical non-repudiation services
    - Legal binding of the electronic transaction to the individual or entity (i.e., end-user)
    - Chain of Custody Audit Trails
    - Electronic Reciept or Acknowledgement of Successful Submission
    - Use of Information Collected in the Electronic Signature Authentication Process
    - Long-term Retention and Access Policy
    - Review and Re-evaluation of the Electronic Signature Process

Call on November 12

- Capstone meeting for group discuss lessons learned and next steps since this is our last scheduled meeting:
  - Discuss lessons learned from data gathered by Jared
  - Brainstorm ideas on how disseminate the work products of the group and the process we used
  - Agree on next steps for remaining three pilots

Call on November 19

Finish next steps conversation from 11/12 with three ThinkTank questions that focus on:
1. Promoting the process the e-signature team used and the related tools
2. Promoting the accomplishments of the group (i.e., documenting how to comply with the procedural directive)
3. Identifying ways to gain approval of the business plans created and vetted by the team.

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