Page Comparison

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• We reviewed the Principles Distinction

  Panel
  Move on despite ambiguity Listen as allies Get to the point Give criticism with upgrades Finish each part

• We went over the team introductions.
  • Themes:
    • There is a larger population of people who need a solution than we thought
    • A lot of expertise
    • A strong desire to get things done.
    • Relatively limited amount of time for people.
    • Good representation across regions, but missing someone from Northeast
    • We could use a real Fisheries person.
      • A regulation writer, someone who has done an EIS, NEPA, FMP (Fisheries Management Plan).
        • We should look at PFMC – Pacific Fisheries Management Council
          (Dayna will look into that)
    • NOTES:
      • Put together Distribute periodic updates for stakeholders .(weekly or bi-weekly summaries of progress)
      • We should get someone from the North East.

• Susan's Presentation (See slides)
  • The goals of her project are
    • To be able to track permits online.Consistent national online system for permit applications/renewals/customer service/management
    • They need to find out who the participants are, who their partners are, what they need, etc.
  • Currently not everything is accepted by the national permits team.
  • The technical is the easiest part.
  • The presentation:
    • Most of our users are Existing Permit Owners
    • Should we collect SSNs?
      • NMS has the authority and responsibility to collection SSNs during the permit application process , but local practice is affected by concerns for data protection.
      • We need to examine and document the business risks of not collecting SSNs.
      • SSA will validate the relationship between names and SSNs on a yes/no basis.
      • We need the "green light" from general council in order to clarify authority for NMFS to collect SSNs.
      • Balsinger may need to clarify the legal mandate.
    • The permits are a many to many setup. Many people can own a single permit and a single person can own many permits.
    • It is difficult to track our customers and the agents who are acting on behalf of others.
    • It is then difficult to track exactly who is who and who is participating because of the brokers and the agents involved.
    • Right now we verify identification by sending information through the mail.
    • This could be avoided by using SSNs – it would simplify things.
    • Do we have enough top-level authority to help push buy-in by all the little players?
    • There are people who are able to opt out.
    • For the "signing ceremony" language – it would work better to have the GPEA language than the E-Signature Act language.
      • The VA might have good language or the E-Authentication Homepage will have a list of projects using. (Link on the Wiki).
  • Timeline *
    • Steve reviewed the project timeline.
    • We are currently at the beginning of the second phase in Susan's life-cycle road map.
    • For the alternatives analysis – we can think of this more as an effective due diligence rather than an exhaustive list of alternatives.
      • We should at least mention the heavy weight tech options we are ruling out (at least 1 or 2) and one on the very light weight side that we are also ruling out.
      • Alternatives
        • Light-credit card or permit example (Tuna? where there is no ID proofing currently)
        • NPS-username password
        • EAuthentication
    • We do need to consider the digital divide.
    • The people who are approving (CIO, CG, CGEL, etc) will be looking at this for the first time.
    • We need to figure out who is important to engage in with this process.
    • We should have at least 2 very different environments.
      • Permits, Log Books, Dealer Reports/Fish Tickets.
    • Different solutions for trusted relationships and un-trusted relationships.
    • There is a lot of regional variability.
    • The alternatives are both technology and business process
  • Risk Assessment and Cost Benefit Analysis
    • We will need a lot of help is this section from the larger group.
  • Implementation Plan
  • This will be the next steps document
    Image Modified
  • Stakeholder Grid and the Wiki Overview *
    • Link to the Stakeholder Grid
  • Roles and Responsibilities * – See slides.
  • RACI * – See slides.
  • Wiki Overview *
    • Link to the Wiki Homepage: http://elandingstest.alaska.gov/confluence/display/esig
      • If you need a username and password, just get in touch with Larry and he can set one up for you.
  • Next Steps & Action Items *
    • Add Leadership Question to the Stakeholder Grid – Larry
    • Look for an East Coast person through John Witzig – Larry
    • Investigate SSNs for her business plan – Susan
    • Does anyone use the adobe system as a means of authentication? – Steve and Larry
    • Should we start up a standing meeting fortnightly? – Steve and Larry
    • Setup the new usernames - Larry
    • Link for the FISH! Video – Jared
    • Set date and time for next meeting to discuss stakeholder analysis grid and draft communications plan – Larry and Steve
  • Stakeholder Analysis Input Due on Friday, July 18 - Everyone
• Concluding Thoughts
  *
  • What is the timeline on Susan's plan being approved?
    • ASAP – within the next two weeks.
  • Larry –
    • This is a great group
    • I'm "jazzed" about where we are and I think we can make it happen.
    • It helps to have people with concrete experience.
  • Thank you to everyone.

...

• Link to more information about the Pike's Place FISH Market Video:
  • http://www.catchthefishvideo.com/fish_video.htm
• Each member of the group introduced themselves with the following questions:
  1. # ## What is my organization?
     • ## Where did you grow up and where do you live now?
       1. What is my stake in the process?
       2. How did I come to be a member of this group?
       3. What is my time commitment to this group?
       4. What is my expertise and/or experience?
       5. How do I like to work?
  2. What is the best stereotype/archetype that describes me or "my kind"?

DAYNA -

1. OCE, NWD
2. Air Force Brat, Olympia, WA
3. Need E-Sign for Accountancy/E-Fish Ticket/E-Log Book
4. PSG/San Diego
5. Let's Get It Done
6. 28 Years Nat Res Law Enf/ State Fed, MPA
7. Team
8. Fixer/Make It Work/ Teacher/Mentor

LOGAN-

1. OFC of Law Enforcement, NOAA-OLE
2. St. Petersburg, FL/ Newport News, VA
3. Implement of E Sign for OLE in Several Areas
4. I was asked to take part by Management
5. Small % of Time, Less than 10%
6. 17 years government, 15 years, Project/Program Management for OLE's Web Based Record Management
7. Quickly
8. Realist

RICH-

1. NOAA Fisheries – NW Fisheries Science Center, OMI Scientific Data Management.
2. S. Korea, All Over US, Seattle
3. Participate and learn about e-sig – a needed element in documentation.
4. FIS member
5. 1-2 days a month
6. Information Management/ FS 1.7 Billion Lawsuit and electronic records
7. Over the web in real time interactively
8. Public Service/OMB Department Director Jack Arthur/Movie Actor Gary Cooper/Forest Ranger from Lassie

STEVE-

1. Touchstone Consulting
2. Baltimore/NJ/Northern Maine/DC/MD
3. Help the group be successful/More business
4. Larry Hired Me
5. Part Time Dedicated
6. IRS e-file e-signature e-authentication usability – policy and organizational change
7. I like to work in a team
8. Consultant/Academic/Public Servant

JARED-

1. Touchstone
2. Grand Rapids, MI/Washington, DC
3. Supporting the success of this process.
4. Steve roped me in.
5. Approx 1 day a week.
6. Collaborative Technology SME, Meeting Support
7. Conversationally
8. Super Hero

LARRY

1. NMFS/Sustainable Fisheries/Alaska Region
2. Near Ketchikan, AK/Juneau, AK
3. Team Lead – Satusfaction of a successful project opportunity to re-do an signature project/rewrite history.
4. I proposed the project
5. Near full time
6. I lead an signature project for AK
7. I like time to prepare/ I like to write, writing informs my thinking/I like teamwork
8. Builder

KAREN-

1. Pacific Islands Fisheries Science Center
2. Pasadena, CA/Honolulu, HI
3. Need E-Sigs to promote E-Reporting
4. Involved in E-reporting efforts, member of FIS team
5. As needed
6. Systems Design, Project Management
7. Expert teams for designing
8. Crusader

TOM –

1. NOAA General Council, General Council for Fisheries
2. Worchester, MA/ Bethesda, MD
3. Avoid Legal Problems/Pitfalls
4. It's all Susan's fault
5. Rougly 10% of total time with concentrated periods of activity
6. Legal, not technical
7. I like working collaboratively, but also need time to digest/work solo
8. Cautious Rebel

SUSAN-

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