Page Comparison

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• We reviewed the Principles Distinction

  Panel
  Move on despite ambiguity Listen as allies Get to the point Give criticism with upgrades Finish each part

• We went over the team introductions.

  Panel

  Themes: There is a larger population of people who need a solution than we thought A lot of expertise A strong desire to get things done. Relatively limited amount of time for people. Good representation across regions, but missing someone from Northeast We could use a real Fisheries person. A regulation writer, someone who has done an EIS, NEPA, FMP (Fisheries Management Plan). We should look at PFMC - Pacific Fisheries Management Council (Dayna will look into that)

  • NOTES:
    • Distribute periodic updates for stakeholders (weekly or bi-weekly summaries of progress)
    • We should get someone from the North East.

      Panel

      Susan's Presentation (See slides) The goals of her project are Consistent national online system for permit applications/renewals/customer service/management They need to find out who the participants are, who their partners are, what they need, etc. Currently not everything is accepted by the national permits team. The technical is the easiest part. The presentation: Most of our users are Existing Permit Owners Should we collect SSNs? NMS has the authority and responsibility to collection SSNs during the permit application process , but local practice is affected by concerns for data protection. We need to examine and document the business risks of not collecting SSNs. SSA will validate the relationship between names and SSNs on a yes/no basis. We need the "green light" from general council in order to clarify authority for NMFS to collect SSNs. Balsinger may need to clarify the legal mandate. The permits are a many to many setup. Many people can own a single permit and a single person can own many permits. It is difficult to track our customers and the agents who are acting on behalf of others. It is then difficult to track exactly who is who and who is participating because of the brokers and the agents involved. Right now we verify identification by sending information through the mail. This could be avoided by using SSNs - it would simplify things. Do we have enough top-level authority to help push buy-in by all the little players? There are people who are able to opt out. For the "signing ceremony" language - it would work better to have the GPEA language than the E-Signature Act language. The VA might have good language or the E-Authentication Portal will have a list of projects using.

• Timeline
  • Steve reviewed the project timeline.
  • We are currently at the beginning of the second phase in Susan's life-cycle road map.
  • For the alternatives analysis - we can think of this more as an effective due diligence rather than an exhaustive list of alternatives.
    • We should at least mention the heavy weight tech options we are ruling out (at least 1 or 2) and one on the very light weight side that we are also ruling out.
    • Alternatives
      • Light-credit card or permit example (Tuna? where there is no ID proofing currently)
      • NPS-username password
      • EAuthentication
  • We do need to consider the digital divide.
  • The people who are approving (CIO, CG, CGEL, etc) will be looking at this for the first time.
  • We need to figure out who is important to engage in with this process.
  • We should have at least 2 very different environments.
    • Permits, Log Books, Dealer Reports/Fish Tickets.
  • Different solutions for trusted relationships and un-trusted relationships.
  • There is a lot of regional variability.
  • The alternatives are both technology and business process
• Risk Assessment and Cost Benefit Analysis
  • We will need a lot of help is this section from the larger group.
• Implementation Plan
  • This will be the next steps document
    
• Stakeholder Grid and the Wiki Overview
  • Link to the Stakeholder Grid
  • Roles and Responsibilities - See slides.
    • RACI - See slides.
  • Wiki Overview
    • Link to the Wiki Homepage and How to Use Our Wiki
    • If you need a username and password, just get in touch with Larry and he can set one up for you.
• Next Steps

  Tasklist
  Action Items Action Items
  ||Completed||Priority||Locked||CreatedDate||CompletedDate||Assignee||Name|| |F|M|F|1216078914538| |ltalley|Add Leadership Question to the Stakeholder Grid - Larry| |T|M|F|1216078924308|1216079038418|ltalley|Look for an East Coast person through John Witzig - Larry| |F|M|F|1216078932719| |ltalley|Investigate SSNs for her business plan - Susan| |F|M|F|1216078940646| |ltalley|Does anyone use the adobe system as a means of authentication? - Steve and Larry| |F|M|F|1216078950718| |ltalley|Should we start up a standing meeting fortnightly? - Steve and Larry| |T|M|F|1216078957672|1216079044845|ltalley|Setup the new usernames - Larry| |F|M|F|1216078966525| |ltalley|Link for the FISH! Video - Jared| |F|M|F|1216078974101| |ltalley|Set date and time for next meeting to discuss stakeholder analysis grid and draft communications plan - Larry and Steve| |F|M|F|1216078984370| |ltalley|Stakeholder Analysis Input Due on Friday, July 18 - Everyone|

• Concluding Thoughts
  • What is the timeline on Susan's plan being approved?
    • ASAP - within the next two weeks.
  • Larry -
    • This is a great group
    • I'm "jazzed" about where we are and I think we can make it happen.
    • It helps to have people with concrete experience.
  • Thank you to everyone.

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