The help page should:
1. Define who would use the page and why they would use it in a short paragraph paragraph
2. Define each field on the page and example data for each field. If the HTML5 page does not have tool tips already, we want to add them now.
3. Provide some frequently asked questions.
4. Provide a typical use case with screen shots from start to finish finish
Please note what fields are not required and why.
Please note the hotkeys on the ten-key to tab thru fields. Also note how a range can be entered in ascending, descending order, and can skip around in order.
For example if our sequence range is 1-10, we could enter the first three tickets in a range 'E18 000001' to 'E18 000003' and it would take seq numbers 1-3. We could then enter 3 tickets in descending order 'E18 000006' to 'E18 000004' and it would take seq numbers 4-6. We could then skip to a different block of tickets and enter 'E18 000016' to 'E18 000020' to use up the remaining seq numbers 7-10
Table of Contents
Auto Batching Procedures
The Auto Batching tool in the Agency Workstation allows ADF&G staff to assign batching information to fish tickets efficiently within the eLandings System. You can create a batch of up to 200 fish tickets for processing within this Agency Workstation feature. We suggest a limit of 200 paper fish tickets to a batch, as that is approximately how many paper fish ticket forms can be inserted into a standard manila envelope.
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If you auto batch daily and keep batches small, retrieval of the source document ticket is relatively easy. Using this procedure eliminates stamping each ticket with a sequence ticket number.
Pre-Batching paper fish ticket processing procedures
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Sort conventional ADF&G fish ticket reports from the electronically generated eTicket reports, as each ticket type needs to be processed separately.
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Again, the individual fish eTicket reports do not need to be stamped with the sequence ticket number, but you may find this helpful.
Auto Batching
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Login to the Agency Web application (if you need help with this see the Agency Web Users Manual).
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In a few cases, a processor will fail to download the current year of tLandings and it generates fish tickets with the prior year date. The ticket(s) should be batched with the current year’s fishery. Just change the prefix on the ticket. Remember to change the prefix back to the current year when you have completed processing of the ticket(s). Again, enter the pre-printed fish ticket number, omitting the leading alpha letter (the E) and the year.
Entering non-sequential fish ticket numbers
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Once you have entered the fish ticket number, click Enter to add the fish ticket number to the batch table.
Entering a second single fish ticket number:
Entering sequential fish ticket numbers
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If you have a group of fish tickets with the pre-printed fish ticket in sequence, enter the first number in the range and then the last ticket number in the range. When you select the enter key, all the ticket numbers within this range are loaded in the Batching Table. The sequence can be in the forward or reverse order.
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In the example above, the seq. ticket range is from 272 to 295. We have 13 tickets in our batch table. Some tickets are in ascending order and some are in descending order. The first two tickets are not in sequence, but the next four are – E15 181172-75. The next seven tickets are in reverse order, E15 163978 -72. The fish tickets do not need to be re-ordered to assign a Seq Ticket Number in the appropriate order.
Modifying the code assignments on fish tickets
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You can easily modify the codes on individual fish tickets or a sequence of tickets within the batch. Simply change the default value assignment(s).
You can also add and modify the fishing period or locale code for all the tickets in a batch or a portion of the tickets in a batch.
Save, Load and Validate the
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tickets
Note the ‘Save Entry’ and ‘Load Entry’, which allows you to save your ticket batching work to your local machine. If you have poor bandwidth or expect interruptions during the auto-batching process, use these features to save your work.
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Please validate the tickets you wish to batch prior to selecting Batch.
Batching
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I can upload the tickets in the batch table at any time; I do not need to complete the entire range of tickets within the batch. In the example above, I still have eight tickets numbers left in the batch.
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Special code assignments are visible for review, as well.
Error Messages
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You may receive error messages when you validate a group of tickets in the batching table.
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If submission of duplicate fish tickets is a continual problem, ask the processor to submit all fish ticket reports once, with the tender log attached for each offload. The tender log is a complete listing of all landings associated with the tender trip.
Summary of Auto Batching Procedures
- Sort tickets, conventional and electronic. Electr
- onic tickets can be auto batched.
- Create a batch within Zephyr for the entire group of eTickets.
- Sort the tickets within this batch by harvest, period, or locale code (if needed) to increase efficiency.
- If tickets present in numeric sequences, ascending or descending, you can enter a range of ticket numbers.
- Enter the values that represent the code assignments for the first group of tickets.
- Enter the next range of fish ticket numbers, or individual fish ticket numbers, if the fish ticket numbers are out of sequence. Press the enter key to populate the batch table.
- You can validate tickets during the data processing of an individual group of tickets or at the end of the entire batch.
- Correct any tickets that do not pass validation.
- Once all tickets have been entered into the batching table, validated and batched the Auto Batching feature will message back that all tickets in this batch have been processed.
Delinquent Fish Tickets
Electronic fish tickets cannot be printed in the eLandings System without first being saved. In some cases, the electronic fish ticket record is stored in our eLandings database, but the signed copy of the fish ticket has not been received. It is easy to determine if the fish ticket record has not been submitted to the Department. You can run a Delinquent Fish Ticket query from the Agency Interface application or OceanAK.
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