Agency Web Users Manual

Accessing the Agency Web

The eLandings Agency Web can be accessed by following this link: Agency Web we recommend using internet browser Google Chrome.

• Enter your eLandings Agency Web user ID and password and click Login
• If your user ID and password are accepted, the Agency Web homepage will display
• If you have forgotten your password, enter your user name and click Forgot Password.
• Your password will be emailed to address associated with your account.

Changing Your Password

• Once logged into the Agency Desktop, go to the top right corner and click on the arrow next to your user name.
• Select Change Password

• Enter your current password, new password, confirm new password, and click Save.

• The next time you login to the application use your new password.

Resetting an Agency User's Password

Please note that all users are able to retrieve and reset their own passwords using the "Forgot Password" button on the login screen. Occasionally, a user will not receive the temporary password despite trying to to reset it themselves. If the issue cannot be resolved, eLandings support staff have the ability to generate temporary passwords on behalf of the user. This functionality should be used as a last resort. 

Step 1.

• Once logged into the Agency Desktop, go to the top menu Admin, click on the arrow, and select Agency Users.
• Search for the user by user ID, User name or Agency
• Click on the User ID who's password needs to be reset

• Click on the drop down menu in the top right corner and select Reset Password

• You will be prompted to confirm the generation of a temporary password that can be given to the Agency user. Confirm to continue: 

• A dialog box with a temporary password will pop up. Read, email, text or email this temporary password to the user: 

Searching for Reports

• The Agency Desktop provides users with the ability to search for reports that have been submitted through the eLandings, seaLandings, and tLandings applications.
• If you know the report ID, Fish Ticket Number, Production Report ID or Logbook ID, you can use the quick search function on your home screen, which may or may not look a little different than the one pictured below. 
• Entering a valid report ID in any of the fields shown on the homepage and clicking the "Show" button below the field will open the report immediately in another tab. 

• If you do not know the exact report ID, you can use the Reports dropdown menu at the upper left of the screen to navigate to a search page.          
  • Please note that the Logbooks menu item is for a legacy logbook search and the Daily Reports menu item is for the new Daily Trip Report logbook. The majority of Catcher Processor logbooks will be found under the Daily Reports menu item. 

• In this scenario, we navigated to the landing report search page, which you can see displayed below. You can use any of the fields to create search criteria. The "Permits", "More", and "Dates" sections are collapsible, and can be expanded by clicking on the title.  

Locate a Landing Report using Multiple Search Criteria

Step 1. Using the dropdown menus at the top of the Agency web screen, click on Reports, then Landing Reports. This will bring up the landing report search screen. 
Step 2. Fill out the fields that you wish to use to query the eLandings database, then click on the Search button to populate the table with reports that meet the criteria you entered.

• Expand the Permits, More and Dates menus to display the advanced search options.
• You may choose to use the drop-down menus to autofill those fields and eliminate extra data entry.

Step 3. The reports that meet your search criteria will appear at the bottom of the screen, below the search button.

• The button bank above the results allow you to reset your search criteria, print all the fish tickets for the landings that meet your criteria, unlock all the reports, assign a batch number (ADF&G Only) or save the search criteria to your home screen for future quick searches. 
• If there are more than 10 reports that match the search criteria, there will be pagination markers at the bottom of the screen. 

• To view a landing report, click on any report ID in your results table. The landing report will open in a new tab. 

• Once you have opened your report, you will be able to download the fish ticket from the CFEC permits tab below the header information, see details on stat areas, itemized catch, grading and pricing and IFQ report information if applicable. 

• If you would like to see the report's history, you can use the hamburger menu in the upper right hand corner of the report. 

The history of the screen shot below indicates that this report has versions:

• The processor submitted the initial report (status 4) on 08/13/2022 at 18:36
• The processor created multiple versions (status 4) on 08/13/2022 between 18:36 and 18:41.
• The horizontal and vertical scroll bars allow you to view further information related to the report. Each report section is broken out with versions to allow you to see which sections were updated and when. 

Locate a Production Report using Multiple Search Criteria

Step 1. Use the dropdown menu at the top of the Agency Web screen to navigate to Reports....Production Reports.
Step 2. Fill in the criteria which you want to use to locate specific production reports. Click on the Search button.

Search results will display at the bottom of the screen below the Search button. 

You can reset your search with the "Reset" button, generate a PDF containing all the production reports in the search results by clicking the "Print All" button, unlock the reports with the "Unlock" button or save the search criteria to your homepage with the "Save Search Criteria" button. 
Step 3.

• To open and view a production report, click on the Report ID of any report in the results table.

• Just above the report header information you can see the user who created the report, original submission date, and report status. If you want to see a more detailed history of the report's version, use the hamburger menu to select "History"

• The screen shot below shows that the report was submitted on 7/19/2022 at 11:54. If there were other versions listed it would indicate that there were edits to the report, resulting in multiple versions.

Locate a Vessel Logbook and View Haul Information

The electronic logbook component was added to eLandings in January of 2011 for use by the AFA and CDQ trawl catcher processors.

Step 1. Go to Reports > Logbooks or Reports > Daily Report

Step 2. Fill in the search criteria that will enable you to locate a specific logbook.

• Click on the Search button.

Step 3.

• Select the vessel logbook that you want to view and then click on Logbook ID in blue text.

• To locate specific data within the logbook you need to use the navigation pane on the left hand side of the screen. 
• Note that a green circle indicates activity while a black square denotes inactivity.

• By expanding a Trip you will be able to see more detailed information about daily hauls and sets. If you select a Trip or a day in the date tree, you will also be given the option to see the history. 
• Clicking on the actual Haul/Set number will provide you with deploy and retrieval, lat/long, targeted species, hail weight, and catch information.

• You can also print out logbook PDF pages for a single day or within a specified date range depending on your needs.
  • To print a single day, click on a day in the logbook navigation pane and then click on the the blue download icon in the upper right corner of the screen.

• To print a date range, click on the Logbook ID at the top of the date tree. A dialog window will pop up and let you choose the date range you wish to generate. 

• You can also generate an entire trip's PDFs, or look at the discard reports for a catcher vessel by selecting a trip name in the date tree and using blue buttons to download. 

Other Search Criteria

The Agency Desktop provides search capabilities for the following;

• CFEC permits
• Multiple types of Federal permits
• NMFS IDs/IFQ permits
• Processor codes
• Vessels ADF&G numbers
• RCR/IPQ permits
• Registered Buyers
• Vessels

To search based on any of these criteria go to Permits...and select the permit type you're looking for.

For example:

• Limit your search criteria by choosing a CFEC fishery, and then entering the last two digits of the current year in the CFEC Year Seq. field. This will limit search results to only the current calendar year. 
• Click Search

• By clicking on the magnifying glass on any of the rows, you can search for landing reports associated with that CFEC card. Also note that if your search results in more than 10 items there will be pagination at the bottom right of the screen, which you can move through to see further results. 

Running Queries

ELandings Agency Web offers many many different types of queries to run against the eLandings database. They are available for you to use either under the Queries or Landing Details By... menu items. 

To run a query, go to Queries/Tools > Queries 

• The Queries window will open and list all the queries available to run. There are currently 7 pages of different queries to run against the eLandings database. Some of them are specific to either NOAA or ADF&G. 
• To run a query, select the blue "Run" button associated with the line item on the far right of the screen. 

• A dialog box will pop up and you'll need to fill in the required Values. For dates, you can use the calendars that display or use keypad entry. The "Email Results" box will always default to being checked. If you want an immediate download of the query results, you can uncheck the box, as shown below. When all the fields have been filled, click Execute to run the query.

• Depending on your selection, eLandings will either email you the query results, or they will download automatically and be available on your screen. 

Creating New Users

Processor Users

• Agency staff should not be creating new processor users anymore. New operations and processor users must go through the eLandings registration procedure.
• Direct potential users to http://elandings.alaska.gov/ or have them email eLandings User Support elandings@alaska.gov for further information.

Agency Users

• Direct new agency staff to the appropriate contacts to enable accounts:

Admin Operations

Please see the Admin Procedures page.

Batching and Data Operations

Please see the Agency Web Batching and Data Processing Procedures page.

Questions?

If you have any questions about accessing the Agency Web application please contact eLandings Support at elandings@alaska.gov