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This page is linked from the Agency Web app autoBatching.html → Help Menu → Online Help option. Please update the application link and the /wiki/spaces/et/pages/526450711 if you change the page location. |
Table of Contents
Introduction
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- Count the tickets and record the number of tickets for the batch, or
- Establish the ticket range within Zephyr.
- Record the batch and ticket sequence number on the exterior of the manila envelope.
Again, the individual fish eTicket reports do not need to be stamped with the sequence ticket number, but you may find this helpful.
Auto Batching Procedures
In order for a ticket to move from eLandings to the ADFG Fish Ticket Database (i.e. Zephyr), the ticket must have batch information assigned to it. The ticket will also need harvest code information assigned to it.
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Typically salmon tickets have one harvest code = “11 – State managed fishery” and this is the default setting. |
The Auto Batching tool allows you to enter a list of tickets and assign batching information to them all. The benefit is that you do not have to open each ticket individually when assigning the batching information.
- Login to the Agency Web application (if you need help with this please see the Agency Web Users Manual).
- Select Auto Batching from the Reports drop down menu.
Batch Year will default to the current year and Harvest Code will default to 11 – State managed fishery. Additionally, the Start Fish Ticket # field will default based on the Batch Year displayed. Though defaulted, these fields can be modified to meet your coding requirements. As an example, if you have a ticket with a pre-printed fish ticket number for the previous year, simply change the default year. The harvest code default can be easily modified, as well.
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The auto batching page asks for the Batch Year, Office Code and Batch Number. Optionally, you can enter the Harvest Code, Fishing Period and Locale Code here. |
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The Fish Ticket Numbers will default with a prefix of EYY (where YY is the current year), allowing you to enter only the six digit fish ticket number. In this example, you would enter 181164 and then hit the enter key. The EYY on this ticket = E15 indicating a ticket from 2015.
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In a few cases, a processor will fail to download the current year of tLandings and it generates fish tickets with the prior year date. The ticket(s) should be batched with the current year’s fishery. Just change the prefix on the ticket. Remember to change the prefix back to the current year when you have completed processing of the ticket(s). Again, enter the pre-printed fish ticket number, omitting the leading alpha letter (the E) and the year.
Enter Batching Information
- Office Code
- Batch Number and Sequence Ticket Range (as established from Zephyr)
- You can enter the Fishing Period, the Locale Code and modify the Harvest Code as necessary, for the entire batch, or within the batch for a sub-set of tickets, but they are not required data fields.
On the Auto Batching screen enter the
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Be aware that you may receive duplicate, unlabeled fish tickets without signatures. If this is occurring, please contact the local seafood processing facility and ask them to label the fish ticket copies and send only the signed Fish and Game copy to the local office. As a general practice, if you receive unsigned eTickets, set these tickets aside and determine if a signed copy is present. Also review the duplicate copies to determine if a correction or modification in the fish ticket has occurred. If so, then staple the modified ticket to the signed copy. If the unsigned duplicate copy is nothing more than a duplicate, then it can be discarded. |
Auto Batching Procedures
In order for a ticket to move from eLandings to the ADFG Fish Ticket Database (i.e. Zephyr), the ticket must have batch information assigned to it. The ticket will also need harvest code information assigned to it.
| Note |
|---|
Typically salmon tickets have one harvest code = “11 – State managed fishery” and this is the default setting. |
The Auto Batching tool allows you to enter a list of tickets and assign batching information to them all. The benefit is that you do not have to open each ticket individually when assigning the batching information.
- Login to the Agency Web application (if you need help with this please see the Agency Web Users Manual).
- Select Auto Batching from the Reports drop down menu.
Batch Year will default to the current year and Harvest Code will default to 11 – State managed fishery. Additionally, the Start Fish Ticket # field will default based on the Batch Year displayed. Though defaulted, these fields can be modified to meet your coding requirements. As an example, if you have a ticket with a pre-printed fish ticket number for the previous year, simply change the default year. The harvest code default can be easily modified, as well.
| Note |
|---|
The auto batching page asks for the Batch Year, Office Code and Batch Number. Optionally, you can enter the Harvest Code, Fishing Period and Locale Code here. |
| Note |
|---|
The Fish Ticket Numbers will default with a prefix of EYY (where YY is the current year), allowing you to enter only the six digit fish ticket number. In this example, you would enter 181164 and then hit the enter key. The EYY on this ticket = E15 indicating a ticket from 2015.
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In a few cases, a processor will fail to download the current year of tLandings and it generates fish tickets with the prior year date. The ticket(s) should be batched with the current year’s fishery. Just change the prefix on the ticket. Remember to change the prefix back to the current year when you have completed processing of the ticket(s). Again, enter the pre-printed fish ticket number, omitting the leading alpha letter (the E) and the year.
Enter Batching Information
- Office Code
- Batch Number and Sequence Ticket Range (as established from Zephyr)
- You can enter the Fishing Period, the Locale Code and modify the Harvest Code as necessary, for the entire batch, or within the batch for a sub-set of tickets, but they are not required data fields.
On the Auto Batching screen enter the following data:
- Start Seq. Ticket Range: 1
- End Seq Ticket Range: 6
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- E18 046023
- E18 046024
- E18 997799
- E18 997800
- E18 007157
- E18 045572
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- E18 045572
We can see that we have a run of four consecutive numbers E18 046023 to E18 046024 and E18 997799 to E18 997800.
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Note that the upper limit of tickets the system will let you batch is 250. If you try to batch more than 250 tickets, you will get a hard error that will not let you proceed until you reduce the number of tickets to below 250. |
Add tickets in Sequence:
- Type 046023 into the Start Fish Ticket # field.
- Press the Tab Key to move to the next field.
- Type 046024 into the End Fish Ticket # field.
- While the field focus is on the End Fish Ticket # field, press the Enter Key or "-" hyphen key.Note that the upper limit of tickets the system will let you batch is 250. If you try to batch more than 250 tickets, you will get a hard error that will not let you proceed until you reduce the number of tickets to below 250.
The enter key or hyphen key will add this range of tickets to the list to be batched.
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If there were no errors and the system successfully batched the tickets, you will receive the message:
INFO 2290: 6 fish tickets batched 
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For more information on this process see the documentation for the Agency Desktop. Most of the material is applicable: |
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