At-sea Production Reports

At-sea Production Report Data Entry

To be able to enter an At-sea Production report, you must be a registered Please register in eLanding system before you attempt to enter data. If you have not yet registered, see the chapter on User Accounts. Once your account has been enabled, you will receive an email.  Only one registration is required, unless permit changes occur from year to year. 

To create a Daily Production Report, open a web browser and go to https://elandings.alaska.gov. Click on LOGIN to make a report. Type in the User ID and Password that you established when you registered your operation.  If you get an error message about your password when you login, please email elandings@alaska.gov to reset your password.

You will be brought to the Reports Menu screen. You may select the vessel for which you would like to enter data using the drop-down screen next to the Operation menu.  If you find that your vessel is missing from the list, please contact a NMFS staff member at elandings@alaska.gov. After you have selected your vessel using the drop-down screen, click on the Production Report button to start entering daily production data.

After you click on the Production Report button, you will be brought to a screen where you can enter your data. First, verify that the report date is correct.  Report date is the day that you processed fish, not necessarily when you set or hauled nets. The ADF&G Vessel Number automatically defaults to the code that you entered upon registration in the User Profile screen. Please verify this code is correct. If the ADF&G number is not correct, please contact a NMFS staff member at elandings@alaska.gov and they will make the correction for you.

Enter a one or two-digit gear type. A look-up table of gear types may be accessed by clicking on the blue Gear Codes text underneath the Gear heading. The gear codes you are mostly likely to use are:

Enter a crew size. Crew size does not include observers, but does include skippers. Verify the At-Sea Port Code is set to FCP - Catcher/processor or FLD - mothership. Enter a three-digit Federal reporting area. If a special area was reported, use the drop-down list next to Special Area to choose COBLZ, RKCSA, or AISWW. Maps and coordinates of these special areas and reporting areas may be found at http://alaskafisheries.noaa.gov/rr/figures.htm.

A management program is required to be selected using the drop-down list. If the vessel was fishing open-access, please select OA as the Management Program.

Only the CDQ, RPP, and AFA management programs require a Program ID. The management program ID values for AFA and CDQ ids are:

If only discards were collected, please click on the No Production box.  'No Production' reports only need to be submitted when your vessel has gear in the water or you are processing fish, not during offload or when steaming to port (without gear in the water).

State statistical areas are required on daily production reports for catcher processors and motherships. Please enter the State stat areas that are located in the Federal reporting area where your nets were hauled. Please do not include any State stat areas that are not located within the Federal reporting areas where your nets were hauled. Approximately assign percentages to stat areas where the catch occurred.  Stat areas do not need to be reported when you are submitting a 'No Production' report.  Again, 'No Production' reports only need to be submitted when your vessel has gear in the water or you are processing fish, not during offload or when steaming to port.

If the vessel reported products, please enter the three-digit species code. Unless the product code is ambiguous (such as fish meal that can be primary or ancillary), you may skip over the P/A field and eLandings will fill it in for you automatically when you save the report.  Or, you may manually enter a product type if you prefer (P, primary product such as fillets; or A, ancillary product such as stomachs). Enter a one to two digit product code. Lists of species codes, product type codes, and product codes may be found at http://alaskafisheries.noaa.gov/rr/tables.htm. The system will not allow you to enter invalid combinations of product codes and product type codes when you save the report.

Please list the weight of each product to the nearest thousandth metric ton. Please make verify your weights are defaulted to accept weights only with three decimal places. This rounding may be automatically set in the "User Profile" screen as "Number of decimals to display for weights" (see previous section for more details). If you need more lines to enter additional species, click on the More Lines button at the bottom of the screen to manually add more rows. You also may add more rows automatically in the "User Profile" section (see previous section for more details).

After you are finished entering products, please enter all discards. Discarded species codes are entered as a three-digit code. Enter a two-digit Discard Disposition code. Discard Disposition codes may not be entered in the product section, and are only to be used in the discard section. Weights must be entered to the nearest thousandth. Number must be entered as a whole number. For prohibited species (e.g. salmon, crab, herring), the number of fish/crab MUST be reported.  eLandings does not perform this validation for you.  In contrast, for non-prohibited species you may enter a weight.

Saving Your Report

When you are done entering data for your report, click on the Save button at the bottom of the screen. If you do not wish to save changes, you may click on the Cancel button, which will exit you out of the Production Report Entry screen. However, any changes made will not be saved if you click on the Cancel button.

You may receive an error message upon saving your report. Error messages are displayed when you try to save (unsuccessfully) at the top of the Production Report Entry screen. You will not be able to save or submit a report until all errors have been fixed. The error message will indicate the field that needs to be corrected.  Warning messages do not prevent you from saving reports, but are meant to warn users of uncommon entries (such as entering >400 mt for a single species and product code combination).

If you wish to close a report without saving changes, you may click on the Cancel button at the bottom of the Production Report Entry screen. However, the report will not be saved if the Cancel button is clicked on before you have successfully saved the report.

After all errors have been corrected, save your report by clicking on the Save button again at the bottom of the screen. When the report saves successfully, a message will appear at the top of the Production Report Entry screen that says 'Report saved successfully.' You will also notice a message appears that reads 'Production Report - Not Submitted.' No error messages will appear when a report is saved successfully.  Agency staff cannot view production reports with a status of Not Submitted, so if you call for user support, keep in mind that Not Submitted reports are only visible on your end.

After you've saved your report, please transmit a copy of your report by clicking on the Submit Report button at the bottom of your Production Report Display screen. NOTE: After you have submitted your report once, you do not need to submit it again if changes are made after the first submission. If you attempt to submit the report twice, an error message will appear saying you've already submitted the report. If you make changes to a report after the report has been submitted, please just save the changes, and the changes automatically will be submitted to the agencies. A second submission is not required!

After you've submitted your report and the status of your report says Final Report Submitted, scroll to the bottom of the Production Report Display screen and click on the View PDF to Print button. A new browser will open to display the report. Check your print-out against your data to make sure that you have not made any data-entry errors. 

If you find an error, click on the Edit button at the bottom of the Production Report Display screen to make corrections.

If you do not find any data-entry errors in the report,please print and save a copy of the PDF file for your records. Federal law mandates that you keep copies of your reports for 3 years, plus the current year. You only need to save the current year's reports on the vessel. You may be asked by NMFS staff members to make changes to reports in the future, so please file your reports on-site so you may access them quickly in case revisions need to be made.

MRA Spreadsheet

If your report is the first of a new trip for Maximum Retainable Amount (MRA) calculations, click on the Trip Event drop-down menu. The Trip Event field is a voluntary field that was created to help crews flag when their reports are the first of a new trip for MRA purposes.

The following Trip Events are available:  - Enter Protected Area:  This report is the first after you entered a protected area.

• Enter SSL Protection Area: A new fishing trip is triggered for any fishing after entering a SSL protection area
  closed to directed fishing for Pacific cod or Atka mackerel (see regulations at 679.22(a)(7) , (a)(7)(v), (a)(7)(vi),
  (a)(8) (a)(8)(iv) and (a)(8)(v)).
• Leave SSL Protection Area: A new fishing trip is triggered for any fishing after departing a SSL protection
  area closed to directed fishing for Pacific cod or Atka mackerel (see regulations at 679.22(a)(7) , (a)(7)(v),
  (a)(7)(vi), (a)(8) (a)(8)(iv) and (a)(8)(v)).
• Directed Fishing Closure: A new fishing trip is triggered for any fishing in an area following a change in the
  directed fishing status for any species retained aboard the vessel.
• Offload Product: A new fishing trip is triggered for any fishing following the offload of fish or fish products.

There are a few Trip Events that are automatically assigned to reports on the MRA spreadsheet, including New Week and Gear Change.
The Trip Event called New Week is assigned to all reports that fall on a Sunday, even if the user designates a
different Trip Event for that report. New Week also is assigned to reports with a report date of December 31
and January 1.

The Trip Event called Gear Change is assigned to a report if gear type changes from the previous report, even
if the user designates a different Trip Event for that report. The user does not manually select the Trip Event of
New Week and Gear Change; instead, these Trip Events are automatically assigned.

 Please choose a Trip Event, or leave the Trip Event field blank if your report is not the first of a brand new MRA trip.  After you've entered all products and discards for that report, please click on the Save button.  Once you review your work and you are ready to transmit your data, click on the Submit Report button.

Only after you've submitted your report will you be able to view the MRA spreadsheet.  Click on the View MRA Spreadsheet button at the bottom of your report.

     
An Excel spreadsheet will open in a new web browser. You will be able to see all product reported for a given week, including days that comprise different trips.
You'll notice reports are listed as separate columns and the following header information is available: Federal Fisheries Permit, vessel name, Report Date, Trip Event (the event that triggered a new trip for that particular report), management program, and management program ID. The data are listed by species code, product code, total round weight for all species/product code combinations reported that week, and round weight reported for each report ID.
Please note that the total round weight add all weights together, including weights from different MRA trips. The MRA spreadsheet is not meant to be the final computation of MRAs per trip, but it is meant to provide the crews a way to tabulate and cut and paste products from the same trip. Further computation by crews is required in order for MRAs to be calculated on a trip basis.
 

Searching for Reports

If you save but do not transmit a report, you may find the report by clicking on the Reports Menu at the top of screen. The Reports Menu is also the first screen that you see when you login. In the Reports Menu, a list of unsubmitted reports will appear underneath the Incomplete Production Reports list. You can open and edit these incomplete reports by clicking on the blue Report ID number. You may submit these reports by clicking on the Submit Report button after reports have been verified to be correct.

You can search for submitted and unsubmitted by scrolling to the bottom of the Reports Menu and searching by Report ID (a unique identifier for each report), Status (Final Report Submitted, Not submitted are the only valid statuses for production reports), ADF&G number, date, report type (choose At-sea Production Report), or port (choose FCP for floating catcher-processor).

Click on the Search button to perform a search after you select your search criteria, or click on reset to clear your search criteria.

Changing settings in your User Profile

The User Profile screen is the location where you may alter the settings for your reports.

The User Profile screen allows you to change the settings that have been established for your production reports, such as number of decimal places and number of product rows or discard rows.

Verify the number of decimal places for weights has been set to three decimals; Federal regulations require that weights are reported to the nearest thousandth. You may also increase the number of production report lines and the number of discard lines. You also may increase the number of lines manually when entering data directly.