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Why haven't I received a return receipt yet?

Sometimes our server goes down momentarily and receipts are not immediately sent out.  If you haven't received a receipt by the end of the day and you've attempted one re-send of your transmission file, please contact NMFS staff suja.hall@noaa.gov or 907-586-7462; larry.talley@noaa.gov or 907-586-7512 and notify them that receipts are not being sent.  Our programmers monitor the mail processor regularly. 

What does it mean when my receipt says the report I submitted is already in the database as a submitted report? 

If a user submits a single report more than once, the receipt will notify users that the report is already in the database as a submitted report.  No further action is needed on the user's end; this message is only meant to notify the user that the report has already been submitted in case they meant to send a different report.  In the latest version, this error message will not occur to reduce confusion among the fleet. 

How do I know if my seaLandings version is the most current?

If you open your seaLandings program and go to Help...About - it should show Release 4.40 Build 6000

How do I delete duplicate reports?

Please email suja.hall@noaa.gov if you've transmitted the same data in more than one report. If you've already contacted Suja and told her about the duplicate report, you should delete that report from C:\program files\sealandings\reports. In the reports folder, right-click on the duplicate report and delete it. That report will no longer be visible when you navigate to File...Open in seaLandings. 
NOTE: Deleting reports on your end does not delete it on NMFS' end.  It takes a NMFS staff member to back the data out of the eLandings database.How do I know if I have the most current version of seaLandings?

If you open your seaLandings program and go to Help...About - it should display Release 4.50 Build 7557

Where is my report transmission folder located in the new version of seaLandings?

That depends on the operating system that is running on your computer and which directory you designated when you installed the latest version of seaLandings.

• Windows 7 default: C:\ProgramData\sealandings
• Windows XP default: C:\Documents and Settings\All Users\Application Data\seaLandings

How do I transmit reports?

Once you complete your report you need to Save it and close out of the report window.

If using the File transmission method:

• Go to Reporting...Transmit Reports.
  • Make sure the report you wish to transmit is checked in the Transmit? column. 
  • Click on the Transmit button only one time. 
  • Then click OK and close out of the Transmit Report box. 
• Open your email account and attach the transmission file to an email addressed to elecrep@noaa.gov. 
  • Your transmission file is located in C:\ProgramData\sealandings\transmissions. 
  • You can leave the Subject line blank.
  • Send your email.
• When you get the return email save the attachment to C:\ProgramData\sealandings\transmissions.
  • In seaLandings go to Reporting...Process Return Receipt.
  • A window will pop-up displaying the reply file, double click on it.
  • Click on the Process Receipt button.

If using the Direct transmission method:

• Go to Reporting...Transmit Reports.
  • Make sure the report you wish to transmit is checked in the Transmit? column. 
  • Click on the Transmit button.
  • A window will pop-up and tell you that your report was transmitted and processed. 

Can several reports be sent at the same time?

Yes, multiple reports can be sent at the same time. Make sure all reports that you want to email are check-marked in the Transmit? column. Then click on the Transmit button only one time.  When you attach the transmission file to an email, all reports should be contained in that single transmission file.  

How do I get more report numbers?

The latest version of seaLandings no longer displays the number of reports in the header section unless you are running low on report numbers. Generally speaking, if you are low on report numbers the system automatically requests more when you send a transmission file to the database.  If you find that you have run out of report numbers, please email suja.hall@noaa.gov and she will help you get more report numbers.
 

Which management program should I use?

Management program is a required field when reporting daily reportsentering report data.  

• A detailed list of management programs and their accompanying IDs can be found within the seaLandings program if you click on the Codes link in the header.
• Below you will find all of our management programs with explanations of when they should be

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• used.

AFA:  Any AFA vessel that targets pollock and uses pelagic trawl gear in the Bering Sea should mark AFA as the management program. 

• Management program ID is required for AFA vessels:  list 200 for CPs and 300 for motherships. 
• For a complete list of the AFA program participant IDs go to the Codes link in the header area of your seaLandings program.

A80:  Vessels that participate in the Amendment 80 limited access or Amendment 80 cooperative fisheries should select A80 as management program. 

• A mothership that processes fish from an Amendment 80 limited access vessel or an Amendment 80 coop

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• . 

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• If an Amendment 80 vessel is fishing their Sideboards in the Gulf of Alaska, they should select OA as the management program.
• An Amendment 80 vessel should

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• select A80 as their management program whenever their bycatch comes off an Amendment 80 quota.

CDQ: Vessels fishing CDQ quotas should always select CDQ as the management program. A Management Program ID is also a required entry as each CDQ program has a different ID number.

• A mothership that processes fish from a CDQ vessel should select CDQ as management program. 

OA: When a vessel is fishing open access or in the parallel fishery, even if they are in state waters while participating in parallel fisheries. Parallel fishing is inside 3 miles under a Federal opening.

• A mothership that processes fish from an open-access or BSAI limited access vessel should mark OA.

RPPRP:  Vessels that fish off a the Rockfish Pilot Program quota should select RPP RP as management program.

• For a complete list of the RP participant IDs go to the Codes link in the header area of your seaLandings program.

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• If

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• fishing outside of areas 620 & 630

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• select OA as the management program. 
• When

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• catch is not coming off a Rockfish Program quota, i.e. fishing their Sideboards,

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• select OA or another applicable management program.  

SMPC: If a vessel fishes for cod in state waters, the crew should choose SMPC as management program.

• One exception is when their catch is coming off their CDQ quota, in which case they should mark CDQ as management program. 
• SMPC should not be marked when a vessel is participating in the parallel fishery, even if that vessel is in state waters. 
• SMPC should only be marked when Federal fisheries are closed. One example is when a vessel is fishing for state cod in the Aleutian Islands or Gulf of Alaska.

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• You should

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• report AISWW as Special Area when your vessel is fishing in the Aleutian Islands state waters for cod when the Federal

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• fishery is closed. 
  • AISWW should not be marked when fishing in parallel waters.

Why haven't I received a return receipt yet?

Sometimes our server goes down momentarily and receipts are not immediately sent out.  If you haven't received a receipt by the end of the day and you've attempted one re-send of your transmission file, please contact NMFS staff suja.hall@noaa.gov or 907-586-7462; or send an email to elandings@alaska.gov

How do I edit existing reports?

A user can edit any report after all receipts have the receipt has been processed for that report provided no more than 90 days have passed since the report was submitted.
You will receive an error message if you attempt to edit a report whose receipt has not yet been processedparticular report.

1. Go to File...Open and choose the report you wish to edit. 
2. Make your edits and save correctionsSave.
3. Transmit the report to to elecrep@noaa.gov so  so our database gets updated with your changes. 
4. If you need You will receive an error message if you attempt to edit a report that is older than 90 days, contact Suja Hall at 907-586-7462 or whose receipt has not yet been processed or if the report is older than 90 days. 
5. Please contact suja.hall@noaa.gov to have your report unlocked for editing.

How do I delete duplicate reports?

Please email suja.hall@noaa.gov

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 if you know that you transmitted the same data in more than one report. If you've already contacted Suja and told her about the duplicate report, you should delete that report from C:\ProgramData\sealandings\reports. In the reports folder, right-click on the applicable report number, and delete it. That report will no longer be visible when you navigate to File...Open in seaLandings.  
NOTE: Deleting reports on your end does not delete it on NMFS' end, an agency staff person needs to manually back the report out of the eLandings database. 

Does submitting a report more than once duplicate data in NMFS' database?

No.  When you submit a single specific report more than once, the new version overwrites the old version in NMFS' database.  The only way that data becomes double-counted in NMFS' database is when users enter to duplicate a report is if you create a new report with the same data in different reports and transmit both reports to NMFS.   

Why can't I enter dusky rockfish in my production reports anymore?

Dusky rockfish codes changed effective January 1, 2008.  Species code 154 is no longer valid, the latest version of eLandings will not allow the use of species 154. 
  Dusky rockfish has been broken down into two separate species:

• Species code 172:  Dusky rockfish (formerly light dusky rockfish)
• Species code 173:  Dark rockfish (formerly dusky rockfish) 

If your program still allows you to enter species code 154, you are working with an outdated version of the seaLandings program and should contact suja.hall@noaa.gov or call her at 907-586-7462 so she can get the most current version sent to you.

What are my logbook requirements?

If crews are submitting daily production reports, they are no longer required to complete the bottom section of their logbook which includes products, discards, and cumulative catch.  Enforcement and Coast Guard staff are in agreement with this waiver and they are training new staff on this policy in their Fish Schools.  The top tow section of logbooks should still be filled out.  Please write eLandings in the bottom section of your logbook if you chose to discontinue filling out the product and discard section.  You may still enter products and discards if you choose. 

How do I get more report numbers?

When the seaLandings program is low on report numbers, the user receives more report numbers when they send a transmission file to elecrep@noaa.gov and process that return receipt.  If the user runs out of report numbers and does not receive more report numbers after they process their return receipt, please email suja.hall@noaa.gov and she will help them get more report numbers.
and submit it to the NMFS' database.    

I forgot my user ID and password.

If you forget your user ID or your password you can contact suja.hall@noaa.gov or call 907-586-7462 . You can always contact your home office who during regular business hours to have it reset.

Outside of regular business hours:

• Contact the NOAA Data Technicians at 800-304-4846 Option #1
• Your home office should have a copy of your registration on file if you can't immediately contact NMFS.
• If you

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• have internet access, you can go to http://elandings.alaska.gov/ and

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How can I change my password?

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• have your password sent to your email account provided you enter your UserID in the appropriate field.

Can I change my seaLandings password?

Yes but you have to follow the steps outlined below:

• Contact suja.hall@noaa.gov and let her know what you want your new password to be.
• Open the seaLandings program but don't log in. Instead, go to Configuration....Users, click on the Reset Password button and enter your new password. Then you can click on File...Login and enter your user name and new password. Next you will need to go to Transmit...Reports, click on Transmit, save the file, attach it to an email addressed to elecrep@noaa.gov. Once you receive the return receipt, process it in seaLandings and your new password will be recognized in the system.

NOTE: If you change your password on the web, you'll also need to change it on your stand-alone client. If you change it on your workstation computer, you'll need to contact suja.hall@noaa.gov so it can be changed on NMFS end as well.

How do I transmit reports?

A report cannot be transmitted until it is saved. The day and time stamp are part of the file name so that users can locate specific transmission files.

1. Then go to Reporting...Transmit Reports.
   • Make sure the report you wish to transmit is check-marked in the far right column. 
2. Then click on the Transmit button only one time. 
   • Then click OK and close out of the Transmit Report box. 
3. Open your email client and attach the transmission file to an email addressed to elecrep@noaa.gov. 
   • Your transmission file is located in C:\program files\elandings\transmissions. 
4. You do not have to enter anything in the Subject line.
   • Send your email.
     

Can several reports be sent at the same time?

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Logbook 

What are my logbook requirements if using the DCPL?

If you are submitting daily production reports, you no longer need to complete the bottom section of the DCPL which includes products, discards, and cumulative catch. The top tow section of logbooks should still be filled out. You may still enter products and discards if you choose. 

Am I required to use eLogbook?

• If you are a trawl catcher processor fishing AFA pollock or CDQ pollock you are required to use the electronic (eLogbook) in either the eLandings or seaLandings application.
• If you are a freezer longline catcher processor