Mothership eLogbook Instructions for eLandings

In 2015, all at-sea vessels with a flow scale will be required to use the electronic logbook to capture their deploy and retrieval information in addition to Daily Flow Scale Tests.

The electronic logbook is available through the eLandings application, instructions can be found below. Motherships that also act as Catcher Processors will be able to enter Deliveries and Hauls in one elogbook.

Logbook Navigation

You can navigate to the Logbook, Trip Report and Daily Report in different ways. 

Once you have logged into elandings, you will need to select the Reports dropdown menu, and click on the menu item Logbooks.

Select your Operation from the dropdown menu.

There will be a button for: Open Logbook, Open Current Trip, Open Current Daily Report.

• Create New Logbook: 
  • Proceed to the next article section "How to Register a new Logbook".
• Logbook (Open / Create): 
  • Open existing Logbook: The Logbook can be opened from the Reports dropdown menu. Select the Operation, and Open Logbook button. Create new Logbook: If your vessel does not currently have a Logbook, the system will ask if you want to create one. Click OK to proceed.
  • If you proceeded to Trip Report, and want to get back to Logbook, press the browser Back navigation button, or repeat instructions for Open existing Logbook.

Below is the Logbook page. This Logbook shows 2 Trip Reports, and 4 Daily Reports. 

• Trip Report (Open / Edit / Create / Delete): 
  • Open existing Trip Report: On the Logbook page, click the Trip Letter button (A, B, C, etc.). 
  • Edit existing Trip Report: On the Logbook page, click the Trip Letter button (A, B, C, etc.), click the down-down button, and Edit Trip button.  
  • Create new Trip Report: On the Logbook page, click the down-down button, and Add Trip button.
  • Delete Trip Report: On the Logbook page, click the down-down button, and Delete Trip Report button.
  • To navigate back to the Logbook, use the browsers "Back" button.

Below is the Trip Report page. This Trip Report shows 1 Active Status change, and 1 Daily Report. 

• Daily Report (Open / Edit / Create / Delete): 
  • Open existing Daily Report: On the Trip Report page, click the Date button (01/02, 01/03, etc.). 
  • Edit existing Daily Report: On the Trip Report page, click the Date button (01/02, 01/03, etc.), and Edit the information.  
  • Create new Daily Report: On the Trip Report page, click the down-down button, and Add Daily Report button.
  • Delete Daily Report: On the Trip Report page, click the down-down button, and Delete Daily Report button.
  • To navigate back to the Trip Report page, use the browsers "Back" button, or click on the Trip Letter button (A, B, C, etc.).
  • To navigate back to the Logbook, use the browsers "Back" button twice, or follow previous instructions.

Below is the Daily Report page. This Daily Report shows 1 Haul. 

Register a new Logbook 

Begin from the elandings Home page.

Once you have logged into elandings, select the Reports dropdown menu, and click on the menu item Logbooks.

Select your Operation from the dropdown menu.

Click on the Open Logbook button.

If your vessel does not currently have a logbook the system will ask if you want to create one. To proceed with registering your logbook, click OK.

Logbook Registration is complete. 

Add Trip Report

Begin from the Logbook page.

Before you can make any Haul entries in your Logbook, you will need to do the following three things:

• • Add a Trip Report
  • Add Gear
  • Go Active

Click on the Add Trip Report button.

• Select the Report Date
• Select the Add Trip Report button

• The Edit Trip Report page will appear, enter the following information:
  • Start Date: It should always be January 1st of the current year you will be fishing
  • Go Active/Inactive: select whether or not you will be fishing actively as of the Trip Report creation date
  • Crew Size (even if it's only one or two)
  • Operator Name
  • Weight Units
  • Depth Units
  • Cruise Number
  • Observer 1:  if you are actively fishing on January 1st and have an observer on board, enter the applicable information here
    • Cruise Number
  • Observer 2: If you are actively fishing on January 1st and have a 2nd observer on board, enter the applicable information here
    • Cruise Number
  • Operator IFQ permit: enter if applicable to this Trip
  • Halibut CDQ permit: enter if applicable to this Trip
• Select the Save or Cancel button

NOTE: A change in captain, crew members, or Observers triggers the need for a New Trip Report. 

Once you have entered the New Trip information and saved it, you will be returned to the Logbook page.

Edit Gear Profile

Begin from the Logbook page. Select Gear Profiles in the drop-down menu.

From the Gear Profile page click on the Plus () button to add your gear types.

Select the appropriate Gear Code from the dropdown menu and click Ok.

Enter the applicable Gear Details for your operation on the Gear Details page.

The Gear profile is complete.

Edit Active / Inactive Status

Begin from the Trip Report page.

To edit the Active / Inactive Status, select the Daily Trip Report letter. This takes you to the Trip Report page.

Go Inactive

If you are not actually engaged in fishing activity yet, you will need to Go Inactive until you actually begin a fishing trip. 

• Click on the date (MM/DD/YYYY) in blue text in the first column
• The date must be later than the Go Active date
• Click on the Go Inactive button

Go Active

• Click on the Go Active button if you are actually engaged in fishing activity at this time. 
• Enter your Go Active date (cannot be in the future)
  
  • If you are not actively fishing when you register your logbook, you can ignore this step until you do actually Go Active.

Remove Go Active / Go Inactive Status

• To Remove a previous Go Active / Go Inactive status, select the Remove Go Active/Inactive button
• Select the activity record to delete

Add/Edit Daily Report

On the Trip Report page, select Add Daily Report from the drop-down menu.

Within the Daily Report, the following actions can be completed:

• Add/Edit Hauls (includes Deployment, Retrieval, and Catch data)
• Add/Edit Delivery Information
• Add/Edit Flow Scale Test
• Add/Edit Comments

Select the Report Date.

Logbook Haul Entries

Begin from the Daily Report page.

Select the Add Haul () button.

Add Deployment, Retrieval, and Catch data. Refer to the following for help choosing codes: Alaska Department of Fish and Game Fish Ticket Codes for eLandings Statewide Fisheries.

Haul Deployment Entry

Enter the following information:

• The Set Number will auto-fill for you but can be modified as needed
• Target Species - more than one can be entered as applicable
• Gear Type can be selected from the drop down menu if you have more than one type
• Time set (needs to be in military format)
• Deploy Latitude and Longitude 

Haul Retrieval Entry

• Enter Retrieval Time
• Retrieval Latitude and Longitude 
• Management Program
• Management Program ID (no need to enter management Program ID unless fishing under a CDQ program)
• Federal Reporting Area
• Special Area
• Sea Depth
• Gear Depth
• Enter Flow Scale Weight
• Enter Hail Weight Longline/Pot Gear Catcher Processor Logbook Instructions for eLandings

If you have a haul that crosses multiple days:

Refer to the following for help choosing codes: Alaska Department of Fish and Game Fish Ticket Codes for eLandings Statewide Fisheries.

If necessary, add appropriate Management Program ID's below:

• Management Program ID - only enter the ID if you selected AFA, CDQ, or RPP as the management program.

• The management program ID values for AFA and CDQ id's are:

  Management Program	Management Program ID	Description
  AFA	200	AFA catcher/processors
  CDQ	51	Aleutian Pribilof Island Community Development Association
  CDQ	52	Bristol Bay Economic Development Corporation
  CDQ	53	Central Bering Sea Fishermen's Association
  CDQ	54	Coastal Villages Region Fund
  CDQ	55	Norton Sound Economic Development Corporation
  CDQ	56	Yukon Delta Fisheries Development Association
  RPP	401	RP Entry Level
  RPP	402	CGOA RP CV Limited Access
  RPP	403	CGOA RP Limited Access
  RPP	404	OPted Out
  RPP	405	Trident Offshore Rockfish Cooperative Association
  RPP	406	FCA Cooperative
  RPP	407	I.S.A. Cooperative
  RPP	408	North Pacific Rockfish Cooperative
  RPP	409	OBSI Rockfish Cooperative
  RPP	410	Western Alaska Fisheries Rockfish Cooperative
  RPP	411	Star of Kodiak Rockfish Cooperative
  RPP	412	Gulf of Alaska Best Use Cooperative
  RPP	413	Cascade Unimak Rockfish Cooperative
  RPP	414	USS Rockfish Cooperative

• Begin Latitude and longitude
  • Below is a table that lists acceptable lat/long formats, make sure you have a single space between degrees and minutes (where dd = degrees, mm = minutes, ss = seconds, N S E W = direction, +/- )

NOTE: If you are unable to save haul or catch data in the appropriate fields, document that information in the Comment field for that specific fishing date.

Adding IR/IU (Improved Retention / Improved Utilization) Species & Salmon Prohibited Species Catch (PSC) to Haul Report

The process to add IR/IU Species & Salmon PSC to the Haul Report is the same as other species. 

• Enter Species code
• Weight in Metric Tons
• Count, if Salmon species
• Condition, if Sablefish (Black Cod)
• Disposition (what you intend to do with the fish)
• Additional Catch Lines can be added using the More Catch Lines button

If you are an AFA catcher / processor or any catcher / processor harvesting CDQ pollock: 

• You MUST record prohibited species catch (PSC) AND discard disposition of all salmon species in each haul. 
• Record salmon PSC in number of animals. 
• All other discards should be recorded on your daily production report.

Required Salmon Bycatch Movement Comments

You MUST record vessel movement due to Chinook Salmon Bycatch by:

• Adding the salmon PSC count in the Catch Entry table associated with the applicable Haul #(s).
• Add the canned comment "2 Moved To Avoid Salmon" to the Daily Report associated with the Salmon Bycatch. 

Add/Edit General Comments

Begin from the Daily Report page.

Add/Edit Comments from the Plus () button. Enter the Comment. Edits can be made with the Pencil button.

Add/Edit Delivery Information

Begin from the Daily Report page.

Add/Edit Delivery Information from the Plus () button. 

Enter the Delivery information.

• Enter the Fish Ticket number that correlates with the vessel Delivery
• Catcher Vessel ADF&G Number
• Select applicable reply for Discard Report
• Gear code of the delivering vessel
• Management Program
• Management Program ID (if applicable)
• Receipt Time
• Enter the Receipt Latitude and Receipt Longitude (your vessel)
• Federal Reporting Area
• Special Area (if applicable)
• Hail Weight
• Delivery Haul Number
• Enter Species code
• Weight in Metric Tons
• Count, if Salmon species
• Condition, if Sablefish (Black Cod)
• Disposition (what you intend to do with the fish)
• Additional Catch Lines can be added using the More Catch Lines button

Add/Edit Flow Scale Test

Begin from the Daily Report page.

Add/Edit Flow Scale Test from the Plus () button. Edits can be made with the Pencil button.

Enter the Flow Scale test data.

• % Error is calculated based on the difference between Platform and Flow Scale weights. 
• Tests can be repeated. Add comments for context.

How to Print your Logbook Pages

• Each page can be printed to PDF, including the Logbook, Trip Report and Daily Report - see below.

To download the instructions, click on the link below:

Here is a link to this article's PDF: Mothership eLogbook Instructions for eLandings

How to Download and Print this Article as a PDF

• Download: Click the 3 dots (...) at the top of the article, click Export, click Export to PDF, click Download PDF.
• Print: Open the PDF, print the PDF.

Support Contact:

If you have any questions or concerns, please contact elandings@alaska.gov