Proposed Meeting Schedule
Proposed eSignature Meeting Schedule
- Call on July 30
- Review this proposed schedule
- Review Stakeholder Grid (Due July 25)
- Reach agreement on pilots
- Understand to-dos under communications plan
- Introduction to the Alternative Analysis
- Call on August 20
- Review e-signature alternatives
- Tuna permit
- NPS-like username/password
- PKI or federated identity based
- Review Criteria for Alternative Analysis
- Review e-signature alternatives
- Call on September 3
- ThinkTank Session on Alternatives Analysis
- Map e-signature alternatives to OMB assurance levels
- Likely Criteria
- Risk Mitigation
- Usability
- Ease of Implemenation
- Affordability
- Call on September 17
- Review e-signatures Pilots for Risk Assessment
- Pilot A (National Permit System)
- Pilot B (Hawaii Long-line e-logbook)
- Pilot C (Hawaii bottomfish e-logbook)
- Pilot D (West Coast fixed gear e-logbook)
- Pilot E (West Coast Federal e-logbook)
- Review Criteria for Pilot Evaluation
- Review e-signatures Pilots for Risk Assessment
- Call on October 1
- ThinkTank Session on Risk Assessment
- Pilot Criteria
- Legal/Policy Mandate (Y/N)--(i.e., Magnuson Reauthorization Act or NMFS regulation)
- Executive Sponsorship (low, med, high)
- Cycle Time Improvement (low, med, high)
- Compliance Impact (Y/N) Can we manage fisheries according to our plan without the electronic transfer of data?
- Volume of Transactions (low, med, high)
- Level of Assurance
- Category of Harm
- Likelihood of Harm
- Pilot Criteria
- Discuss design for 10/15 and 10/29 to focus on business/implementation plan readiness for Hawaii non-commercial bottomfish logbook as a pilot
- ThinkTank Session on Risk Assessment
- Call on October 15
- Think Tank Session on Risk Assessment (continued and redone for level of assurance)
- Category of Harm
- Likelihood of Harm
- Map agreed-upon assurance level to NMFS e-signature "types" evaluated earlier in process
- Think Tank Session on Risk Assessment (continued and redone for level of assurance)
- Call on October 29
- Share draft business plan template for Hawaii Longline Logbook E-Signature Risk Assessment with team to validate data and also ensure consistency with procedural directive to include elements such as:
- "as is" process
- demand for e-signatures
- risk assessment
- costs estimates
- benefits estimates
- benefit cost analysis
- the new electronic process enabled by e-signatures including implementation requirements, including:
- Technical non-repudiation services
- Legal binding of the electronic transaction to the individual or entity (i.e., end-user)
- Chain of Custody Audit Trails
- Electronic Reciept or Acknowledgement of Successful Submission
- Use of Information Collected in the Electronic Signature Authentication Process
- Long-term Retention and Access Policy
- Review and Re-evaluation of the Electronic Signature Process
- Share draft business plan template for Hawaii Longline Logbook E-Signature Risk Assessment with team to validate data and also ensure consistency with procedural directive to include elements such as:
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- Capstone meeting for group discuss lessons learned and next steps since this is our last scheduled meeting:
- Discuss lessons learned from data gathered by Jared
- Brainstorm ideas on how disseminate the work products of the group and the process we used
- Agree on next steps for remaining three pilots
- Capstone meeting for group discuss lessons learned and next steps since this is our last scheduled meeting:
- Finish next steps conversation from 11/12 with three ThinkTank questions that focus on:
- Promoting the process the e-signature team used and the related tools
- Promoting the accomplishments of the group (i.e., documenting how to comply with the procedural directive)
- Identifying ways to gain approval of the business plans created and vetted by the team.