eLandings User Manual
Creating a Landing Report for Groundfish
The eLandings System provides you with integrated reporting for statewide groundfish and IFQ groundfish, Rationalized Crab IFQ fisheries, and non-IFQ CDQ crab fisheries.
You must be a registered and enabled user to create a landing report in this system. Instructions on how to register in eLandings can be found here: How to Register a New Operation in eLandings
The eLandings System meets all landing report requirements for the Alaska Department of Fish and Game (ADF&G) and National Marine Fisheries Service (NMFS).
When a landing report is submitted in the eLandings System, the application returns a printable PDF file of the ADF&G fish ticket(s) and an IFQ receipt(s) for both the fisher and processor's records.
Fish tickets need to be finalized electronically within seven days of landing. A signed copy of the ADF&G fish ticket(s) must be submitted to the local office of ADF&G, in the same manner as paper fish tickets.
Login to eLandings
To create a groundfish or crab landing report, you will need to login to the eLandings web interface which can be found here: https://elandings.alaska.gov/web/.
Create new landing report
To create a new landing report, simply click on the selection button for the report you would like to create.
The landing report is divided into several sections that you will move through in sequential order:
Header Information
Permit information
Stat Area
Itemized Catch
IFQ Reports (if applicable)
Grading & Pricing
Landing Report Header Information
Begin your groundfish report by filling out the header information. Note that some of the required information about your operation is auto-filled based on your processor user account.
The eLandings System auto-fills your Port of Landing, ADF&G Processor Code, your Registered Crab Receiver(RCR) Number and your Registered Buyer Number.You should note that a unique Landing Report number is generated each time you initiate a groundfish landing report.
ADF&G Vessel Number: this is the five digit number permanently assigned by the Commercial Fishery Entry Commission (CFEC). For motherships, enter the ADF&G number for the catcher vessel that delivers the catch to your mothership.
Operation: The eLandings operation that you are reporting for. Can be updated as necessary, but make sure to also update the port code.
ADF&G Gear Code: this is the two digit numeric code used to identify the gear used to harvest the catch. These gear codes can viewed by using the Code menu item, and then selecting Gear Codes. For motherships, enter the gear type for the catcher vessel that delivers the catch to your mothership.
Gear Modifier: This field is only to be used with pot gear and has two choices: Hard pot or Slinky pot. If the vessel is using a combination of pot types two landing reports will need to be created.
Date Fishing Began: when the gear was deployed in the water to begin fishing.
Days Fished: when the gear was being fished. This number does not include traveling to and from the fishing grounds, or weather delays.
Date of Landing: when the landing was completed.
Crew Size: the number of licensed crew on board the vessel, including skipper. For motherships, enter the crew size of the catcher vessel that delivers the catch to your mothership.
Number of Observers Onboard: the number can range from zero 0 to 5, and references the number of state of Alaska certified crab or NMFS certified groundfish observers on board the vessel for that fishing trip.
Port of Landing: location where the landing occurred. This value is auto-filled from your User Agreement registration. You can modify this value to indicate the correct location for this landing.
Partial Delivery: check if, Yes, the vessel has made deliveries to other operations or processors from this fishing trip, in other words, deliveries elsewhere, or if the delivery to your operation is only a portion of the catch.
If you created more than one landing report for a delivery, you should also check the Partial Delivery box, to indicate Yes.
Discard Report: Discard reports are required by federal regulation to be given to the processor at the time of a groundfish offload if the vessel is federally permitted and is greater than or equal to 60 feet in overall length.
Use the drop-down list to indicate receipt of the discard report.
IFQ Reported Manually: Select this item only if reporting IFQ management program and submitting a manual IFQ report.
Permit Worksheet
To open the Permit worksheet entry modal, click on the add/edit icon
A CFEC permit is required for all vessel operators and they must be appropriate for their applicable fishery. They are also required for any individual(s) who will be fishing and selling seafood product as an IFQ shareholder, or on behalf of the actual IFQ permit holder.
You can use a mag stripe reader to populate the CFEC permit information if desired. Put the cursor in the CFEC Mad Stripe field and swipe the care. Text will briefly appear in the box that looks something like: %BC61B 00108R^BLACKIE COD ^2301WJENNIFER ROSE ?;00108230100001710620?. The CFEC values will then populate in the CFEC fields in the CFEC permit worksheet.
Use the "More CFEC Permits" to add more CFEC permit lines.
Fill in the management program, program ID, Program Modifier, percent and the IFQ permit worksheet if applicable for the landing.
A list of Management programs can be found in the "Codes" dropdown
Program IDs (Pgm ID) are required for some CDQ groups, AFA participants and Rockfish coops.
Use the percentage (Pcnt) to allocate the total catch by percentage between CFEC permits.
The eLandings application can accommodate an unlimited number of CFEC permits and IFQ permits for each of these requisite CFEC permits.
We recommend you collect all IFQ permits, Hired Master permits, and CDQ permits (as applicable) prior to beginning the reporting process.
The CFEC permit must be valid for the calendar year and valid for the fishery (species, gear, management area).
Anyone fishing and selling product under a CDQ allocation and individuals fishing for golden king crab allocation to the Community of Adak require a separate CFEC permit.
A NMFS ID is assigned when a person applies for a federal permit with NMFS.
The NMFS ID must correspond to the individual whose name is on the CFEC permit.
Stacked permits are allowable in groundfish. The eLandings System allows you to record all CFEC and IFQ permits on one landing report and select unique fish ticket assignment of catch.
If the individual(s) does not provide a valid permit(s), the Alaska State Troopers, Fish and Wildlife Protection must be notified before off-load begins.
Statistical Area Worksheet
To open the stat area worksheet, click on the Add/Edit icon.
Referred to as the Statistical Area Worksheet or Stat Area Worksheet, this section of the landing report to record the six-digit ADF&G statistical area denoting the actual area of catch.
Groundfish/shellfish statistical area charts may be obtained from your local ADF&G office, or at http://www.cf.adfg.state.ak.us/geninfo/maps.php#shellfish.
The National Marine Fisheries Service (NMFS) and the International Pacific Halibut Commission (IPHC) reporting area codes may not be used to substitute for the ADF&G statistical area codes.
This worksheet may be used to document a single statistical area, with 100%, or multiple statistical areas.
The recording of multiple statistical areas in the worksheet requires that the species that are caught and discarded are equally distributed across all statistical areas fished; and all statistical areas fished are open to the species fished.
If the criteria is met, enter all of the statistical areas that were fished in the field labeled Stat Area and enter the percentage of the catch taken in the area in the area labeled Percent.
If all of the species recorded on the ticket were from a single statistical area, enter the Stat Area and 100%.
If you use the Stat Area Worksheet, there is no need to enter the statistical area code and percent anywhere else on the landing report. Any stat areas entered on the itemized catch portion of the landing will override the Statistical Area Worksheet.
All ADF&G statistical areas that are documented within the Statistical Area Worksheet are translated to the NMFS Reporting Area and the IPHC Reporting Area, as it pertains to the fishery.
If one or more species are not harvested in a manner that is equally distributed across all statistical areas fished, the catch must be recorded in the Add/Edit Itemized Catch section of the eLandings landing report.
At this point you can save the report as is, or move on to the itemized catch and save the report after entering the itemized catch.
If desired, you can save the header information, the permit worksheet and the stat area worksheet as an unsubmitted landing report. Once the remainder of the landing report information is available, you can edit the landing report information to include catch data and price data then submit the initial report. Make sure to comply with all state and federal reporting requirements for reporting timelines.
When you save the landing report after entering the header information, stat area and permit information fish tickets will be assigned to each CFEC permit card. If more than one CFEC permit is recorded in the eLandings System, a unique fish ticket number is assigned for each CFEC permit.
In the screenshot below you can see the Fish Ticket numbers assigned to each CFEC permit card line. The Groundfish Report Number is now a hyper link and on this page you will see the progress bar that will help you know what your next step should be.
To proceed to entering the Itemized Catch, click on the hamburger menu in the upper right of the screen and click on “Edit”
Entering Itemized Catch
General Guidelines for Reporting Pounds on Groundfish Fish Tickets
The eLandings System is designed to record the landed or scale weight of the catch.
In other words, the processor should record the weight of the catch and the delivery condition of the fish at the point of offload where the catch is weighed on an approved scale.
Do not calculate the itemized catch to round pounds.
Record the poundage of the catch and the corresponding delivery condition at the point that it is weighed.
The eLandings System allows you to select a 2% ice and slime deduction for IFQ halibut and sablefish. The system does the math for you and you can see the weight differences on the Groundfish Grading and Pricing screen.
Add/Edit Itemized Catch: recording sold, retained, and discarded catch
Once you have successfully saved the 'header' information of the landing report - the Vessel, Permit, and Location Information, you can move on to add itemized catch.
Please note: All landing reports of IFQ species must be finalized within two hours after completion of offload.
Processors should reference NMFS 679.5 record keeping and reporting regulations.
As a general rule, landing reports should be completed and finalized within seven days of the landing.
Incomplete Landing Reports can be accessed from the Reports Menu Page.
Itemized catch encompasses a combination of species codes, delivery condition (at the point it is weighed), and disposition (what is being done with the product).
As covered in the Statistical Area Worksheet discussion, it can also include harvest from a unique statistical area.
Combination examples include the following:
Species | Delivery Condition | Disposition |
|---|---|---|
Halibut | Gutted, Head Off | Sold for Human Consumption |
Halibut | Gutted, Head Off | Personal Use |
Pacific Cod | Bled Only | Sold for Human Consumption |
Pacific Cod | Whole Fish | Sold for Human Consumption |
Pacific Cod | Whole Fish | Discard at Sea |
Pacific Cod | Whole Fish | Discard at the Dock |
In each of these situations, a separate line item must be recorded in the application. Poundage for each unique category must be recorded.
Enter the codes for the following:
Species
Condition (Delivery Condition)
Pounds
Number - required for crab and prohibited species discarded at sea with no scales to weigh product.
Pot Lifts - crab only.
Disposition - the intended use or disposal of the product.
Statistical Area (if the Stat Area Worksheet is not used, or if this portion of the catch was harvested in a unique or non-proportional area(s).
Stat Area, Species, Condition, and Disposition codes are linked and easily referenced.
Weight Modifier (Wt Mod)
The eLandings Groundfish Report allows users to record landings of IFQ species "with ice and slime", “I/S” for short.
When the weight modifier "I/S" is selected, a two (2%) percent reduction in the recorded scale weight is automatically configured by the system.
In limited situations, a processor may take possession of Pollock or flatfish, but be unable to immediately weigh the product, or sort by species and weigh the product, while the vessel operator is still present.
The processor can select "estimated"/”Est” for Pollock - code 270 or general flatfish -code 120, only.
The report can be submitted as an initial report, allowing the fish ticket to be created, printed and signatures obtained.
The final weights, and specific species must be recorded for this landing report, within 72 hours of the submission of the initial report.
Again, the use of estimated weight is available for groundfish species Pollock and general flatfish species only.
When all itemized catch by category are documented, select save.
Allocate Permits
Once you have completed the itemized catch section of the report, you are ready to allocate the harvest to the permit or permits.
If the landing report consists of one or several CFEC permits, you will need to allocate the harvest to the fish tickets.
Allocation of IFQ harvest can be automatically assigned to the itemized catch line item(s) using the “Allocate Catch to Permits” tool, or it can also be selected from the Fish Ticket drop-down in the Itemized Catch modal. This drop-down field lists any and all fish ticket numbers associated with this specific landing report.
If you assign fish ticket numbers to each itemized catch line, you are manually allocating the permits to pounds.
If you do not select the fish ticket numbers when adding itemized catch information, you can allocate with the click of one button in the next step.
Once you have saved the itemized catch, save the landing report by clicking the “Save” button at the bottom of the report. Your Groundfish Report summary page will display the saved report. Use the hamburger menu in the upper right hand corner of the screen to “Allocate Catch to Permits”
In this example, our fish tickets were allocated as we wanted, and a green information message appears at the top of the screen.
Review the allocated catch, by fish ticket number.
If the allocation is not acceptable, or incorrect, you immediately use the hamburger menu to select “Undo Allocation”.
This will allow you to redistribute the harvest until acceptable to all stakeholders.
The eLandings System provides a listing of all items by fish ticket number and a summary by species, by fish ticket number.
These should be reviewed prior to the submission of the landing report.
Upon review, if the landing report is accurate and acceptable to all stakeholders, use the hamburger menu to Submit Initial Report. The submission of the initial report cannot be undone.
Add/Edit Grading and Pricing
Grading and pricing can be done at any point after the itemized catch is allocated. It is an optional step.
If you have determined the price of the itemized catch at the conclusion of the off-load, and have completed grading/sizing, you can complete this portion of the report.
If you do not have this information completed, or it will occur at a later point in time, proceed with the next step of the landing report.
You can add grading and pricing using either the consolidated G&P tool or the itemized G&P tool.
In the illustration below, size and price information are added to the itemized catch from the user’s grading and pricing template. Admin users can update their grading and pricing templates at any time. Users with no grading and pricing template can fill in size and price information as needed.
Additional line to add more grade/size and price categories are available by selecting “More G/P Lines.”
When saved, the amount is calculated for each price category.
A total value by price category is displayed. The landing report also displays a Summary with total value by species, below the itemized catch section of the landing report.
Generate, Edit & Submit IFQ Report
Once the Initial Report has been submitted you can generate, edit, and submit the IFQ reports. There are two ways of creating the IFQ reports, explained in detail in sections below.
you can manually create them; or
you can let the eLandings program allocate the catch to the IFQ permits.
The IFQ reports can be reviewed and edited before you submit them. Once the reports are submitted, the IFQ account will be debited and you cannot edit them. Any further changes have to be made through the NMFS Data Clerks.
Manually Create the IFQ Report
If you use this method, you will enter all of the IFQ information yourself and the eLandings program will not do any calculations (if you want to use the automatic calculations, see the 'Generating IFQ Report' section). Once the initial report has been submitted, go to the hamburger menu and click on Edit IFQ Reports.
The Groundfish IFQ report screen will open, with three sections. Permits, Summary, and IFQ reports. To create your own IFQ report manually, click on the Add/Edit icon at the right on the Permits table.
The IFQ Report Edit window will open. Here you can select the permit you want to create the IFQ report for, using the dropdown menu at the top right and then fill out the table for each permit.
This screen allows you to fill in all the data without any automated calculations (again, if you want to use the automatic calculations, see the 'Generating IFQ Report' section). The edit page works like the itemized catch page. It will prevent you from saving data inconsistent with data entered elsewhere on the Landing Report (Fish Ticket, Permit Worksheet, etc.) and illogical data (like alphabetic characters in numeric fields).
You are allowed to save partially complete data, although unbalanced data cannot be successfully submitted.
Generate IFQ Report
You can only generate the IFQ Report after you have entered all the itemized catch data and submitted the Initial Report.
Note that the pricing and grading does not have to be finalized to submit the Initial Report and Generate the IFQ. Grading and Pricing can be done at any point during the landing.
To generate the IFQ Report, navigate to the hamburger menu at the top right of the page.
From the dropdown menu, select Generate IFQ Reports
Generating the reports does not submit them!
After generating your IFQ reports, please scroll to the bottom of the page an review for accuracy before submission.
A message will tell you how many IFQ Reports were generated.
Now you can scroll down to the IFQ Summary section and review the IFQ reports. You can see two of the line items are missing areas. You will need to select the IPHC areas manually in order to submit the IFQ Report. You will only need to do this for ambiguous stat areas.
Use the hamburger menu at the top right of the page to edit the IFQ report.
Use the line item Edit icon to add the IPHC areas the IFQ Reports table to add the IPHC areas.
Use the dropdown menu to select the correct IPHC area, and then click “Save”
When all the line items with missing Area are filled, then click “Save” to return to the main landing report page and submit your IFQ report.
Editing the IFQ Report
Once the IFQ Reports have been generated, you can use the Edit IFQ page to make minor changes reports.
You can only edit the IFQ Report until it is submitted. Once the IFQ report has been submitted, the IFQ account will be debited and you cannot edit it. Any further changes have to be made through the NMFS Data Clerks. The Data Clerks are available from 6 a.m. to midnight at: 1-800-304-4846, option #1.
Use the hamburger menu at the top right of the page to select “Edit IFQ Reports”.
The edit IFQ page allows you to make changes to all the fields in each of the IFQ Reports. Keep in mind that the program will prevent you from saving data inconsistent with data entered elsewhere on the Landing Report (Fish Ticket, Permit Worksheet, etc.). So if there are small errors in the number of pounds on an IFQ Report due to rounding, for example, then you may make these edits.
If you make changes, click on the Save button. This will save your changes and bring you back to the Edit IFQ page so you can review your edits and make sure that all the weight totals match.
If you need to make major edits to the IFQ report and the pounds keep getting out of balance, you need to go back to the itemized catch section of the landing report to make changes. If so, first remove the unsubmitted IFQ Reports before you make edits to the itemized catch. Then, once you have made your edits, you will be able to generate the IFQ Reports a second time.
Submitting the IFQ Report & Printing Receipts
Once you have created and reviewed the IFQ Reports and everything looks good, then you can submit them.
From the main Groundfish landing report page, use the hamburger menu in the top right hand of the page to select “Submit IFQ”.
Once you successfully submit your IFQ Report, an eLandings banner at the top of the page will inform you that the reports were submitted.
Scroll down to the IFQ section of the Report Display page and in the IFQ Reports section check that status of your reports now says "Submitted."
Notice that you also have a transaction number which means that the IFQ account was debited in the database.
The Next step is to View and Print the IFQ Receipts. Return to the top of the window and click on the hamburger menu and look for the menu item “Download IFQ Receipts to Print”
Print all of the receipts.
The Registered Buyer and the IFQ Holder need to sign each of the receipts.
"Red Line" Errors on an IFQ Report
If you submit your IFQ Reports and in the status column there is a message in red text that says "Contact NMFS Enforcement" this is referred to as a 'red line' error. There are many reasons that you could have received this error, but whatever the reason, you must contact NMFS Enforcement immediately.
The NMFS Enforcement Data Clerks can assist you from 6 a.m. to midnight at (800)304-4846, option #1, during their business hours.
If no one is available to assist you at other times, you will need to wait until 6 am.