Creating a Landing Report for Salmon Troll in eLandings

tend

The eLandings System provides you with integrated reporting for statewide groundfish and IFQ groundfish, Rationalized Crab IFQ fisheries, non-IFQ CDQ crab fisheries, salmon and salmon troll fisheries. 

You must be a registered and enabled user to create a landing report in this system. Instructions on how to register in eLandings can be found here: How to Register a New Operation in eLandings

  • The eLandings System meets all landing report requirements for the Alaska Department of Fish and Game (ADF&G) and National Marine Fisheries Service (NMFS).
  • When a landing report is submitted in the eLandings System, the application returns a printable PDF file of the ADF&G fish ticket(s) and an IFQ receipt(s) for both the fisher and processor's records.
  • Fish tickets need to be finalized electronically within seven days of landing. A signed copy of the ADF&G fish ticket(s) must be submitted to the local office of ADF&G, in the same manner as  paper fish tickets.


Login to eLandings

To create a landing report, you will need to login to the eLandings web interface which can be found here: https://elandings.alaska.gov/elandings/Login.

  • Enter your User ID and your Password.

Once your User ID and Password have passed validation, the Reports Menu page will appear.

  • From this location you can create a new salmon troll landing report.
  • Individual users can be associated with one or more Operations
    • For example, a business manager might be associated with three Operations - Big Fish Inc, WAI Processing, and the stationary floating processor, The Happy Lady. Each of these operations is unique, and the user is an authorized for each operation. 
    • When the user logs into the eLandings system, he/she must designate the Operation that will be used to record landing information. 
      • While most users are associated with only one Operation, if your business buys and processes, and/or performs custom processing for another Operation, there will be more than one listed under your User Account. 
    • Once the Operation has been chosen, you can click on the Landing Report button to open the form.



Create new landing report

To create a new landing report, simply click on the selection button for the report you would like to create. 

Salmon Only

If the landing includes only salmon use the Troll Landing Report.

Salmon with Groundfish bycatch

If the landing includes salmon and groundfish bycatch (no halibut) use the Troll Landing Report. 

Salmon with Halibut Bycatch

If the landing includes halibut, Use the Troll Landing Report for all salmon and groundfish and the Groundfish Landing Report for halibut

Salmon Troll Landing Report, Vessel, Permit, and Location Information Page

The landing report is divided into several web pages that you will move through in sequential order:

  1. Vessel, Permit, and Location Information
  2. Itemized Catch 
  3. Grading & Pricing


Landing Report - Vessel, Permit, and Location Information

  • This is the first screen that is displayed when creating a new landing report. Note that some of the required information about your operation is auto-filled based on your processor user account.
    • The eLandings System auto-fills your Port of Landing, and ADF&G Processor Code.

When you established your User Account and Operation, you entered all of the federal and state permits associated with your operation.

  • You should note that a unique Landing Report number is generated each time you initiate a landing report. In the above picture it is Landing Report number 18366354. 

Vessel Information

  • ADF&G Vessel Number: this is the five digit number permanently assigned by the Commercial Fishery Entry Commission (CFEC).  
  • ADF&G Gear Code: this is the two digit numeric code used to identify the gear used to harvest the catch. These gear codes can be viewed by clicking on the Gear Codes link.   For salmon troll this will be either 15 for Power Troll or 05 for Hand Troll.
  • Date Fishing Began: when the gear was deployed in the water to begin fishing.
  • Date Fishing Ended: when the gear was taken out of the water.
  • Days Fished: when the gear was being fished. This number does not include traveling to and from the fishing grounds, or weather delays.
  • Date of Landing: when the landing was completed.
  • Entered From Paper FT: If you are entering a paper fish ticket into eLandings or a ticket from tLandings that was unable to upload into eLandings, please enter the paper fish ticket number (i.e., E18 123456) so that the two fish tickets can be associated together. For more information please see Entering Paper Fish Tickets into eLandings.
  • Port of Landing: location where the landing occurred. This value is auto-filled from your User Agreement registration. You can modify this value to indicate the correct location for this landing.  You can click on the Port Codes link under the Port of Landing area for a list of port codes.
  • Nearest Bay or Headland: Site description of where fishing actually occurred designated by the nearest bay or headland's name. Example designations are "Icy Point" or "Cape Cross". If you have a question please ask your local area ADF&G office.
  • Partial Delivery: check if, Yes, the vessel has made deliveries to other operations or processors from this fishing trip, in other words, deliveries elsewhere, or if the delivery to your operation is only a portion of the catch. 
    • If you created more than one landing report for a delivery, you should also check the PartialDelivery box, to indicate Yes.
  • ADF&G Processor Code: the owner of the product that has just been purchased - the purchaser. This value is auto-filled from your User Agreement registration. This value is auto-filled from your User Agreement registration. Select the correct number if one than one RCR is associated with your User Agreement.
    • ADF&G Processor Code (Custom Processor): applicable only if the product is being received or processed by a third party - not the purchaser.
  • Chill Type: Refrigeration system used to keep fish cold in the vessel hold. It is generally used in conjunction with Temperature. This is a courtesy field provided to Processors at their request to help track quality of catch. This is not a required field.
  • Temperature (in F): Temperature in degrees fahrenheit. This is a courtesy field provided to Processors at their request to help track quality of catch. This is not a required field.

tLandings Only Worksheet

If you are editing a ticket that has been created using tLandings or entering a paper fish ticket you will need to fill in or ensure the validity of the following fields:

  • Time of Landing: The time fish or shellfish are off-loaded or trans-shipped from the catcher vessel to the first purchaser. The time of landing is the day off-load is completed. For catcher-processors the time landed is the time the product is caught and brought on board. For catcher-seller vessels the land date time is the time the product is initially brought into port. 
  • Tender ADF&G vessel number: The ADF&G vessel number assigned to an acting tender vessel. A tender is a vessel that is attendant to other vessels and is used to transport or ferry unprocessed fish or shellfish received from another vessel to a shoreside processor or mothership.  Tender vessels operate, in most circumstances, as an agent for a specific processor and take deliveries from harvesting vessels.
  • Tender Batch: Is the batch number assigned by the processor user when uploading a batch of tickets from tLandings/PTI to eLandings.
  • Tally Invoice: Tally sheet is provided in tLandings and provides a summary of all items recorded in a landing.

CFEC & IFQ Permit Worksheets

  • A CFEC permit is required for all vessel operators and they must be appropriate for their applicable fishery
  • Place the cursor in the CFEC Fishery field and swipe the troll permit card. If a magnetic stripe reader is not used, an imprint of the CFEC permit card is required after the fish ticket is printed.
  • To swipe a permit card, with the CFEC Fishery box active, swipe the permit card. Text will appear in the box that looks like: %BS15B 00129Q^TOM TROLLER ^1801LBARRACUDA ?;00129180100003814326?

  • Once you hit the save button the permit information will populate into the landing report. 

.

  • The CFEC permit must be valid for the calendar year and valid for the fishery (species, gear, management area). 

Statistical Area Worksheet

Referred to as the Stat Area Worksheet, this is the area of the Vessel, Permit, and Location Information of the landing report to record the five-digit salmon ADF&G statistical area denoting the actual area of catch.

Report the five-digit salmon statistical area(s) and percentage for salmon harvest in the Stat Area Worksheet.

Salmon troll statistical area charts may be obtained from your local ADF&G office, or at Southeast Salmon Maps ADF&G 

Stat Area Worksheet Notes

  • This worksheet may be used to document a single statistical area, with 100%, or multiple statistical areas. 
    • The recording of multiple statistical areas in the worksheet requires that the species that are caught and discarded are equally distributed across all statistical areas fished; and all statistical areas fished are open to the species fished.
  • If the criteria are met, enter all of the statistical areas that were fished in the field labeled Stat Area and enter the percentage of the catch taken in the area in the area labeled Percent. 
  • If all of the species recorded on the ticket were from a single statistical area, enter the Stat Area and 100%.
  • If you use the Stat Area Worksheet, there is no need to enter the statistical area code and percent anywhere else on the landing report.
  • If one or more species are not harvested in a manner that is equally distributed across all statistical areas fished, the catch must be recorded in the Add/Edit Itemized Catch section of the eLandings landing report.

Save Your Report!

Upon the completion of the 'header' (Vessel, Permit, and Location Information section) of the landing report, select SAVE

The data that you submit to the repository database is validated for accuracy. The program will return a message indicating whether the save was successful or if corrective action must take place.


Incomplete Reports

The eLandings System allows you to enter the 'header' information, also known as the Vessel, Permit, and Location Information section of the landing report.

  • The 'header' information can be saved as an unsubmitted report. 
  • After the vessel off-load is complete and the tally sheet completed, the itemized catch and price information can be recorded and saved. 
  • This activity creates an Initial Report that must be submitted.


Itemized Catch

Click on the Add/Edit Itemized Catch Button


This will bring you to the Salmon Troll Itemized Catch Screen.

Report each salmon species in the itemized catch section by species, condition, number, lbs., and disposition. If the stat area of catch for a particular species differs from that detailed in the Stat Area Worksheet, report that individual stat area with that species in the itemized catch section.  All personal use harvest of salmon or steelhead must be reported on a fish ticket at the time of landing by condition, number of fish and disposition (95).

Remember: If you used the Stat Area Worksheet you do not need to complete the Stat Area for the salmon line items. Leave Stat Area blank and just  fill in Species, Condition, Number, Lbs., and Disposition. 



Entering Groundfish Bycatch

Report all groundfish harvest in the itemized catch section by six-digit groundfish statistical area, species, condition, lbs. and disposition. All personal use harvest of groundfish must be reported on a fish ticket at the time of landing by condition, lbs. of fish and disposition (95). Processors do not need to document the number of fish when reporting groundfish; groundfish harvest reporting requirements are restricted to pounds. DO NOT enter halibut in the Troll Landing Report.


Add Grading and Pricing Information

Add grading and pricing information. Click on the Add/Edit Grading and Pricing information. 

  • If you have determined the price of the itemized catch at the conclusion of the off-load, and have completed grading/sizing, you can complete this portion of the report.
    • If you do not have this information completed, or it will occur at a later point in time, proceed with the initial submission of the landing report.

  • In the illustration below, size and price information are added to the itemized catch. 
  • Additional grade/size and price categories are available by selecting, More Lines.

Once you've added grading and pricing you can submit initial report, review and then Submit Final Report.

Submit Final Report.


Print the Paper Ticket!

Print paper ticket. Imprint the S15B or S05B CFEC card if a magnetic stripe reader was not used.

Sign the fish ticket. If the permit holder’s signature has been obtained on an Interim Salmon Ticket and it is attached to this fish ticket copy, an additional permit holder signature is not required. 

Related: Printing Labeled and Colored Copies of Fish Tickets


Halibut Harvest with Troll Fishery

  • If the salmon delivery includes halibut harvest, select the Groundfish Landing Report in the eLandings system.
  • Complete all required fish ticket header fields applicable to the delivery including the Partial Delivery check box.
  • Enter the ADF&G Troll Salmon (J-series) pre-printed fish ticket number in the “Entered From Paper FT” field, if a conventional ticket was used at the time of delivery.
  • Capture the S15B or S05B CFEC Permit card if using a magnetic stripe reader.
  • Select Management Program STB (Salmon Troll Bycatch) from the drop down list.

  • Enter the NMFS ID, IFQ permit and species code information.
  • Enter the six-digit groundfish statistical area(s) reported by the permit holder in the Stat Area Worksheet.
  • In the itemized catch section, enter only the halibut harvest. DO NOT enter salmon or groundfish harvest in the Groundfish Landing Report.
  • Generate the IFQ report, review for accuracy, and Submit IFQ Report.
  • Add grading and pricing information and Submit Final Report.
  • Print the Groundfish Landing Report fish ticket and the IFQ receipts, as appropriate.
  • Imprint the S15B or S05B CFEC card if a magnetic stripe reader was not used.
  • Sign the fish ticket. If the permit holder’s signature has been obtained on the salmon ticket, an additional permit holder signature is not required.
  • Attach a copy of the Groundfish Landing Report halibut bycatch ticket to the Troll Landing Report ticket and submit to ADF&G within seven days of landing.

Using tLandings System to Document Salmon Troll Harvest

Shoreside processors and tender operators using the tLandings system to document and generate troll harvest fish tickets shall report all salmon and groundfish (not halibut) on a single ticket.  The eLanding web application must be used to report all halibut harvest.   

  • Complete the required information on the Vessel page in tLandings, including the five-digit statistical area(s) and percentage of salmon harvest in the Stat Area Worksheet.

  • On the Tally page, report each salmon species in the itemized catch section by condition, disposition, price and size/grade, weight, and number. If the stat area of catch for a particular species differs from that detailed in the Stat Area Worksheet, report the individual stat area with that species in the itemized catch section.
  • The tLandings program now requires the documentation of groundfish statistical areas within the application. In the itemized catch section, enter the six-digit groundfish statistical area(s) for each groundfish species. Groundfish statistical area information should be collected from the permit holder at the time of landing. Report each groundfish species by condition, disposition, price and size/grade, and weight. Tender operators do not need to document the number of fish when reporting groundfish; groundfish harvest reporting requirements are restricted to pounds.

  • Save, print and sign the fish ticket. Fish tickets must be signed by the permit holder and the buyer.

Processors Using Conventional ADF&G Fish Tickets

When conventional tickets are used to report salmon troll landings, processors shall document all harvest on the ADF&G Troll Salmon Ticket (J-series).

  • Complete the conventional Troll Salmon Ticket form (J-series). Include delivery and disposition codes as well as landed weight for all species (including halibut). Number of fish is a required field for salmon but not for groundfish.
  • All fish tickets must be imprinted with the CFEC card and signed by the permit holder and the buyer at the time of landing.
  • Manually record the five –digit salmon statistical area(s) in the stat area worksheet for salmon and the six-digit groundfish statistical area(s) of harvest reported by the permit holder in the statistical area column for each groundfish line item.
  • Select appropriate Target Species check box.
  • If the processor is a registered groundfish eLandings operation and groundfish or halibut are reported on conventional tickets, an additional Groundfish eLandings STB (Salmon Troll Bycatch) fish ticket must be generated to land the IFQ halibut and to fulfill the NMFS groundfish delivery reporting requirement.
    • Complete all required fish ticket header fields applicable to the delivery including the Partial Delivery check box.
    • Enter the Troll Salmon (J-series) pre-printed fish ticket number in the “Entered From Paper FT” field.
    • Scan or imprint the S15B or S05B CFEC Permit card.
    • Select Management Program STB (Salmon Troll Bycatch) from the drop down list.

  • If halibut is landed enter the NMFS ID, IFQ permit and species code information.
  • Enter the six-digit groundfish statistical area(s) reported on the Troll Salmon Ticket (J-series) in the Stat Area Worksheet. If the stat area of catch for a particular species differs from that detailed in the Stat Area Worksheet, report the individual stat area with that species in the itemized catch section.
  • In the itemized catch section, enter only the halibut and groundfish harvest. DO NOT enter salmon harvest in the Groundfish eLandings Report.
  • Generate the IFQ report when applicable, review for accuracy, and Submit IFQ Report.
  • Add grading and pricing information and Submit Final Report.
  • Print the Groundfish eLandings fish ticket and the IFQ receipts, as appropriate.
  • If the permit holder’s signature has been obtained on the conventional salmon ticket, an additional permit holder signature is not required on the Groundfish eLandings fish ticket.
  • Record the Groundfish eLandings fish ticket number in the partial delivery box on the Troll Salmon Ticket (J-series).
  • Attach a copy of the Groundfish eLandings bycatch ticket to the conventional Troll Salmon (J-series) fish ticket and submit to ADF&G within seven days of landing.

Daily Production Reports

Daily Production Reports

Processors shall enter halibut and groundfish product into their Daily Production Report.  Salmon product is not entered into this report.